Office Manager at Left Coast Electric Inc. – San Dimas, California

About the Role:

The Office Manager at Left Coast Electric Inc. plays a crucial role in ensuring the smooth operation of our office environment within the construction industry. This position is responsible for overseeing daily administrative functions, managing accounts payable, and maintaining accurate financial records. The Office Manager will also coordinate appointment schedules and ensure that all office duties are performed efficiently and effectively. By fostering a well-organized workspace, this role directly contributes to the productivity and success of our team. Ultimately, the Office Manager serves as a key point of contact for both internal staff and external partners, ensuring that communication flows seamlessly throughout the organization.

Minimum Qualifications:

• Proven experience in office management or a related administrative role.
• Strong knowledge of accounts payable processes and bookkeeping.
• Proficiency in QuickBooks and other office management software.
• Excellent organizational and multitasking skills.
• Strong communication skills, both written and verbal.

Preferred Qualifications:

• Experience in the construction industry or a related field.
• Familiarity with project management software.
• Certification in office management or administration.
• Ability to work independently and as part of a team.
• Experience in training or supervising junior staff.

Responsibilities:

• Oversee daily office operations and ensure a productive work environment.
• Manage accounts payable, including processing invoices and maintaining financial records.
• Coordinate appointment schedules and manage calendars for team members.
• Maintain accurate records management systems to ensure easy access to important documents.
• Assist with bookkeeping tasks using QuickBooks and other financial software.
• Oversee Human Resources for company.

Skills:

The required skills for this position, such as office management and accounts payable, are essential for maintaining the financial health and operational efficiency of the office. Daily tasks will involve using QuickBooks for bookkeeping, which requires attention to detail and accuracy. Strong organizational skills will be utilized to manage appointment schedules and ensure that all office duties are completed on time. Effective communication skills will be necessary for liaising with team members and external partners, fostering a collaborative work environment. Preferred skills, such as familiarity with project management software, will enhance the Office Manager's ability to support ongoing projects and initiatives within the company.