Executive Assistant - Hybrid Position in Fitchburg, Massachusetts at Making Opportunity Count Inc

About Making Opportunity Count

Making Opportunity Count’s mission is to empower families to achieve economic security by eliminating barriers and creating opportunities. To alleviate poverty, we deliver a variety of services including childcare, education, workforce development, nutrition, health, and community and housing support.

Position Overview:

The Executive Assistant will provide high-level administrative support to the Advancement team at Making Opportunity Count, ensuring smooth coordination of day-to-day activities and assisting with the execution of organizational priorities. While the primary focus is on Advancement team support, this role may also involve indirect support of organizational leadership as needed.

Essential Duties & Responsibilities:

• Act as the primary point of contact for internal and external communications on behalf of the Advancement team.
• Coordinate meetings, prepare agendas and associated documents, distribute materials, and record accurate minutes.
• Draft correspondence, reports, and other documents; maintain organized electronic filing systems.
• Assist with tracking timelines and deliverables for strategic executive initiatives; provide support to ensure project milestones are met.
• Work closely with other administrative staff and departments to streamline workflows, develop or enhance systems, and support agency initiatives.
• Implement the use of productivity tools, including AI applications, to enhance efficiency and output.
• Perform additional tasks as assigned by Advancement or executive team leaders.

Required Skills/Abilities/Competencies:

• Proven experience as an executive assistant/associate.
• Strong proficiency in Microsoft Office Suite.
• Basic experience with AI tools and an understanding of their applications.
• Excellent organizational and multitasking skills with attention to detail.
• Strong written and verbal communication skills.
• Ability to organize data in a presentable format.
• Proactive problem-solver with a willingness to learn new technologies.

Supervisory Responsibilities/ Key Relationships:

• Collaborates closely with members Leadership including Chief Advancement Officer and Executive Director.
• Does not supervise employees.

Required Education and Experience:

• Associates or Bachelors degree preferred or equivalent related work experience.

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

Work Hours, Working Styles, and Additional Benefits:

• This is a fully remote position, however the candidate may choose to work occasionally form any of our corporate offices in Massachusetts if desired.
• Hours of work are flexible but must be available during normal business hours.
• Must be able to sit/stand at a desk for prolonged periods of time.
• Must be able to occasionally lift up to 15 lbs.

Compensation:

A salary within the range of $42,500 - $57,500 will be provided to the successful candidate having met the minimum requirements for the position consistent with the Making Opportunity Count compensation philosophy. The candidate’s exact placement will be determined based on factors consistent with Making Opportunity Count’s compensation framework. Making Opportunity Count offers a competitive benefits package including

• Health, Dental, and Vision Insurance
• Company Paid Life Insurance and Long-Term Disability
• Flexible Spending Accounts
• 15 Paid Vacation Days
• 12 Paid Sick Days
• 13 Paid Holidays
• Hybrid Work Opportunities
• Student Loan Forgiveness Assistance
• Tuition Remission
• Pet Insurance
• Employee Discounts
• Professional Development Opportunities
• On-Demand early pay access
• Immediate 403b Employer Contribution, 100% Vesting on Day One!

Affirmative Action/EEO Statement:

Making Opportunity Count is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, or any other characteristic protected by law.