Budget Coordinator in Grants Pass, Oregon at Rogue Community College

	Position Description
Position Title	Budget Coordinator
Secondary Title
Group / Grade	I

Classification	Administrative/Confidential	Work Location	All Campuses
Overtime Eligible	Exempt	Division	Operations & Finance
Differentials	N/A	Department	Business Office
Reports To	Chief Financial Officer
Supervision Received	Works under the general supervision of the Chief Financial Officer.
Supervisory Responsibility	Supervision is not a responsibility of this position. May oversee student employees.

Position Summary

The Budget Coordinator serves as a key financial partner to the Chief Financial Officer and plays a central role in leading the full lifecycle of the College’s budget, including development, implementation, monitoring, and reporting. This position coordinates the college-wide budget development process, ensures compliance with applicable state and federal regulations, and supports long-term financial planning through analysis and forecasting. The role also oversees treasury functions and contributes to institutional decision-making by providing accurate, timely, and strategic financial insights.

Primary Responsibilities
1.	Budget Development & Oversight Lead and coordinate the College’s annual institutional budget development process, including establishing timelines, guidelines, and communication with departments. Develop, monitor, and maintain budgets across all institutional funds, ensuring alignment with adopted budgets and organizational priorities. Prepare multi-year financial projections and scenario analyses to support strategic planning and decision-making. Compile and prepare budget reports, presentations, and supporting materials for executive leadership, the Board of Education, and college committees. Ensure compliance with Oregon Local Budget Law and other applicable regulations, including required notices, filings, and public reporting. Maintain and publish budget information and documentation for internal and external stakeholders, including accreditation support. Serve as a primary liaison between departments and leadership on budget-related matters.
2.	Financial Planning & Analysis Analyze financial data to identify trends, risks, and opportunities, and provide recommendations to leadership. Partner with Human Resources and Payroll to develop and maintain personnel cost projections, including salaries, benefits, and negotiated changes. Support grant development and institutional planning efforts by providing budget modeling and financial projections. Monitor monthly financial activity and ensure alignment between financial reports and the adopted budget.
3.	Treasury & Cash Management Oversee daily cash flow monitoring and ensure adequate liquidity to meet operational needs. Manage transfers between accounts and coordinate funding requests to support college operations and grant activity. Monitor banking activity and account balances to ensure accuracy and identify potential issues or irregularities. Serve as a key point of oversight for financial controls related to cash management and banking transactions. Provide analysis and recommendations to support short- and long-term cash management strategies.
4.	Systems & Data Management Administer and maintain budgeting and financial systems, including system configuration, data integrity, and user access to ensure accuracy, accessibility, and effective use of financial data across the College. Coordinate the integration and reconciliation of budget data between financial systems. Develop and maintain tools, reports, and resources to support budget development, monitoring, and decision-making. Provide training and support to college staff on budget processes, tools, and systems.
5.	Compliance, Reporting & Audit Support Support the preparation of financial documentation and workpapers for annual audits. Ensure the accuracy, integrity, and consistency of financial data used in reporting and decision-making. Maintain documentation and processes that support compliance with institutional policies, regulatory requirements, and accreditation standards. Collaborate with finance and operational leaders to ensure consistent financial practices across the College.
6.	Other Duties as Assigned Participate in institutional committees and cross-functional initiatives. Provide financial analysis and support for special projects as assigned. Engage in ongoing professional development to remain current in public sector finance and budgeting practices. Perform other duties as assigned.

Institutional Expectations

Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage. Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds. Participates in recruitment and retention of students at an individual and institutional level in promotion of student success. Embraces and leverages appropriate technology to accomplish job functions. Provides high quality, effective service through learning and continuous improvement.

Qualifications & Additional Position Information
1.	Minimum Qualifications Education – Bachelor’s degree in Accounting, Business, Finance, or a related field, or an equivalent combination of education and experience. Experience – Five (5) years of progressively responsible experience in accounting, budgeting, or financial analysis, preferably in a public sector, governmental, or higher education environment. Experience should include: Budget development and financial forecasting Financial reporting and analysis Working with complex financial systems and data Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree. Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines.
2.	Preferred Qualifications Master’s degree in Accounting, Business, Finance, or a related field. Certified Public Accountant (CPA), Certified Public Finance Officer (CPFO), or similar professional certification. Experience in higher education finance or governmental budgeting. Experience with fund accounting and regulatory compliance.
3.	Essential Knowledge, Skills, & Abilities (Core Competencies) Knowledge – Knowledge of generally accepted accounting principles, fund accounting, and public sector financial practices. Understanding of budget development, financial forecasting, and cash management principles. Familiarity with applicable state and federal regulations, including public sector budgeting requirements and audit standards. Knowledge of financial systems, data management, and reporting tools, as well as institutional policies and procedures. Skills – Strong analytical and financial modeling skills, with the ability to interpret complex data and translate it into meaningful insights. Excellent organizational and project management skills, with the ability to manage multiple priorities and meet deadlines. Effective written and verbal communication skills, including the ability to present financial information to a variety of audiences. Strong problem-solving, collaboration, and interpersonal skills. Proficiency in Microsoft Office Suite and financial systems. Abilities – Ability to develop and manage complex budgets and financial models. Ability to analyze data, identify trends, and make informed recommendations. Ability to work independently and exercise sound judgment in applying policies, regulations, and financial principles. Ability to collaborate effectively across departments and communicate complex financial information clearly and respectfully. Ability to maintain confidentiality and handle sensitive information with discretion. Ability to adapt to changing priorities and organizational needs while maintaining accuracy and attention to detail.
4.	Other Requirements For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver’s License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.
5.	Remote Work Options (see AP 7239 Working Remotely for more details) This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.
6.	Physical Demands The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions. Manual dexterity and coordination are required for over half of the daily work period (over 50%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment, or driving. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires some mobility including the ability to move materials such as files, books, office equipment, up to 5 lbs. daily, and 5-25 pounds occasionally. This position requires both verbal and written communication abilities.
7.	Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate.

This is a Full-time Exempt/Managerial (100%, 246 days/year) position in the Operations and Finance department. Starting compensation will be based on Grade I of the 2025-26 salary schedule, in accordance with initial placement per the current Management, Administrative, and Confidential Employee Handbook. Consideration will be given to related experience and educational achievement but generally not expected to exceed the midpoint of the range.


Position will remain open until filled, with screening scheduled to begin 5/21/2026. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.

Opportunity Starts Here – with people who bring curiosity, creativity, and care to their work. At Rogue Community College, we strive to hire and support employees who enrich our community and bring fresh perspectives to our work. Together, we’re creating a welcoming environment where people feel valued and respected, and where innovation grows.

We value the many ways people gain experience and develop skills. If your background doesn’t align perfectly with every qualification, we still encourage you to apply. You might be just what we’re looking for.

Candidates with disabilities requiring accommodation and/or assistance during the hiring process may contact Human Resources at 541-956-7329. Only finalists will be interviewed. All applicants will be notified by email after final selection is made. Final candidate will be required to show proof of eligibility to work in the United States. For position with a degree required, only degrees received from an accredited institution will be accepted; accreditation must be recognized by the Office of Degree Authorization, US Department of Education, as required by ORS 348.609.

Public Service Loan Forgiveness

Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.