Office Assistant 2 (Calculations) - Alfred State College at Alfred State College – Alfred, New York
About This Position
The Business Affairs Department is seeking a detail-oriented Office Assistant 2 (Calculations) to support procurement and financial operations for the college. This position plays a key role in processing purchasing and accounts payable transactions while ensuring compliance with SUNY and New York State policies and procedures.
Other job duties for this position include:
- Purchase Orders (State and Research Foundation) - processing, filing, and maintaining records
- Verifying purchase order request forms for accuracy and obtaining missing documentation
- Preparing and submitting proper paperwork to Accounts Payable for payment processing
- P-Card administration including internal audits
- Main point of contact to vendors and campus community for procurement related questions
- Ensuring campus policy and state finance law compliance
- Fiscal year-end close processes
- Provide employee training on Purchasing Policies and requirements, eProcurement, P-Card usage
- Perform general office duties as necessary including back-up and/or assistance when needed within the department
This position requires accuracy, discretion, and the ability to work collaboratively with campus partners to support efficient financial operations.
Job Requirements:
MINIMUM QUALIFICATIONS:
-
Current New York State Civil Service eligibility for Office Assistant 2 (Calculations) OR One year of clerical experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.
PREFERRED QUALIFICATIONS:
- Excellent customer service skills
- Proficiency with Microsoft Excel and other Microsoft Office programs
- Demonstrated communication and organizational skills
- Strong attention to detail, organizational skills, and ability to manage multiple priorities
- Experience working at a college or university
Additional Information:
The hiring rate for this position is $42,641
Employees are also offered EXCEPTIONAL BENEFITS! We offer extensive healthcare and retirement options, including the opportunity for a pension. Furthermore, we prioritize a harmonious integration of work, personal life, and academic endeavors to support your overall work-life balance and effectiveness.
Benefits options include:
Health Insurance:
- Cost effective health insurance premiums with 73% to 88% covered by the employer.
- PPO or HMO option for personalized healthcare solutions.
- Exceptional fertility benefits available.
- Accumulated sick leave can cover a health insurance premium in retirement.
Dental and Vision:
- No cost dental and vision benefits for employees and eligible dependents.
Educational Support:
- Tuition benefits to invest in your continuous learning and professional development.
Paid Time Off:
- New employees are eligible for up to an impressive 22 vacation, 5 personal and 13 paid sick days per year, increasing with years of service.
- Up to 13 paid holidays annually
- Paid parental leave
Retirement Plans:
- Various retirement options, including a defined benefits (pension) plan. With the pension, retired employees receive a defined monthly income for the rest of their life.
- Additional pre- and post- tax voluntary retirement savings options are available.
Our comprehensive compensation and benefits package are designed to exceed your expectations, affirming our dedication to your overall well-being and professional growth.
Non-Discrimination Notice
Alfred State College hereby advises students, parents, employees, and the general public that it offers employment and educational opportunities, including career and technical educational opportunities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, gender expression, sexual orientation, familial status, marital status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the college community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
Alfred State policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.
Grievance procedures are available to interested persons by contacting either of the compliance officers/coordinators listed below. Inquiries regarding the application of Title IX and other laws, regulations, and policies prohibiting discrimination may be directed to:
Angela Koskoff
Chief Diversity Officer
Alfred State College
10 Upper College Drive
Alfred, NY 14802
cdo@alfredstate.edu
Phone 607-587-4025
If you would like to receive the combined Annual Security and Fire Safety Report which contains this information, you can stop in and request one at the University Police Department, located in the TG House on Lower College Drive or request a copy by calling the University Police at 607-587-3999. This report is available on the college's website at: http://www.alfredstate.edu/university-police/annual-security-and-fire-safety-report