Executive Assistant Analyst at STACI AMERICAS – Jersey City, New Jersey

Summary: We are seeking a highly organized and proactive Corporate Analyst/Executive Assistant to support senior leadership in a fast-paced 3PL environment. The ideal candidate will manage complex calendars, arrange domestic/international travel, and provide administrative support utilizing Microsoft Office Suite. This role requires exceptional communication skills and the ability to act as a gatekeeper to ensure executives can focus on strategic logistics operations.

JOB REQUIREMENTS:

Qualifications / Job Requirements:

• Microsoft Office Proficiency: Create, edit, and format reports, presentations, and correspondence using MS Word, Excel, and PowerPoint.

• 3PL Support: Assist with executive-level reporting and performance metrics

• Communication & Gatekeeping: Manage executive inboxes, prioritize urgent communications, and act as a liaison between the leadership team, clients, and partners.

• Meeting Logistics: Coordinate on-site and off-site meetings, including room setup, video conferencing (Teams), and documentation preparation.

• Travel Coordination: Plan, book, and coordinate detailed travel arrangements (flights, hotels, ground transportation) and create comprehensive itineraries.

• Expenses & Records: Prepare, submit, and track travel expense reports and maintain confidential records.

Required:

• Experience: 5+ years of experience as an executive assistant, ideally within a logistics, supply chain, or transportation company.

• Technical Skills: Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with Teams.

• High level of discretion and confidentiality.

• Organization: Strong ability to multitask, prioritize, and work independently in a fast-paced environment.

• Communication: Excellent written and verbal communication skills for professional interaction with internal and external stakeholders.

Work Environment: While performing duties of this job, the work environment may vary from professional office and other vendor/client locations.

Travel: this position will require you to travel in the CONUS about 10% of the year.

Physical Demands: While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, and sit.

EEO Policy: Staci Americas provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Staci Americas complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.