Kelley Automotive Group Fleet Sales Support at Kelley Automotive Group LLC – Fort Wayne, Indiana

Department: Sales Fleet Department

Functions: Assist the fleet department and team with transactions and documentation.

Relationships:

1. Reports to Director of Fleet.
2. Works closely with the sales fleet team.

Responsibilities and Authority:

• Prepare and maintain spreadsheet with all Fleet inventory including all sold Fleet units.
• Receive and process paperwork and collect any missing stipulations from the Fleet department.
• Create deals for Fleet vehicles sold.
• Request title documents.
• Ensure that name and address files are updated on an ongoing basis.
• Receive deal from Fleet Sales Team.
• Build deal in CDK.
• Review the deal in F&I screens in CDK for accurate accounting and other transaction details.
• Prepare deal recap copies, sticker, and file deals.
• Monitor, update, and resolve open items for deals on the problem list.
• Handling signing of all state and legal paperwork for transaction.
• Collect payments and receipts fund into CDK.
• Book and report deals to the manufacturers.
• Assist in physically driving units to customers/businesses.
• Assist in retrieving vehicles for delivery (gas and sending to detail).
• Assist in merchandising the lot/moving units around the lot/parking units in an orderly manner.
• Stock in units in CDK and scan them to accounting.
• Coordinate with sales lot porter on fresh inventory and stocking units in.
• Assist on snow days removing snow and moving inventory for lot to be plowed.
• Assist with floor plan audits and tracking inventory.
• Help accounting staff and any tasks requested by Management.
• Confirm all required documentation is collected for incentives.
• File for all municipal SOP incentives, verify VQ2 filed on vehicles and all related topics.
• Scan all deals into digital deal jackets.
• Confirm accuracy of commercial sales log monthly.
• Assist with ordering vehicles.
• Confirmed receipt of invoice to customer and assisting in collection of receivables on fleet accounts.
• Any other tasks deemed necessary per Management.

Qualifications:

Able to read and comprehend instructions and information. High School diploma or the equivalent. Computer knowledge preferred. Professional personal appearance. Valid state driver’s license and a good driving record required.

Working Conditions:

Will work at a desk in an office setting. Will spend time outdoors on the lot year-round. Will have personal interaction with customers. Required to stand, stoop, lift, push, pull, kneel, crouch, and reach repeatedly during the shift.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER