Staff Accountant at Pullman Market – San Antonio, Texas

Position Summary:

Pullman Market, a vibrant culinary destination celebrated for its farm-to-table commitment, is seeking a detail-oriented and analytical Staff Accountant to join our growing team. This role plays a critical part in maintaining the financial health of the organization by overseeing accounts payable, supporting expense management, and ensuring accurate financial records across daily operations.

As a key member of the accounting team, you will work closely with the Accounting Manager and Senior Accountant to support financial reporting, maintain strong internal controls, and ensure all financial transactions are processed with accuracy and integrity. Your ability to stay organized, manage multiple priorities, and communicate effectively will directly contribute to the efficiency and success of our accounting operations.

Operational Responsibilities:

Accounts Payable

• Own the full accounts payable process from invoice receipt through payment.
• Review vendor invoices for accuracy, coding, and proper approvals.
• Enter invoices into the accounting system with appropriate GL coding.
• Maintain organized and complete documentation for all vendor invoices and payments.
• Prepare weekly AP payment runs and coordinate approvals with leadership.
• Communicate with vendors regarding invoice inquiries, payment timelines, and reconciliations.
• Ensure vendor records are accurate and up to date, including W-9 documentation and contact details.

Expense Management

• Administer and monitor the company expense reporting platform (Expensify or similar).
• Review employee expense reports for completeness, accuracy, and policy compliance.
• Support team members with expense submission questions and requirements.
• Ensure expense transactions are properly recorded in the accounting system.

Cash Controls & Reconciliations

• Monitor daily cash activity across operational departments.
• Perform cash on hand reconciliations and assist with periodic cash audits.
• Investigate and resolve discrepancies related to deposits or variances.

Accounts Receivable & Deposits

• Track and maintain records of customer deposits for events and reservations.
• Assist with reconciliation of payment platforms (e.g., Stripe, event systems).
• Support follow-up on outstanding balances as needed.

Vendor Administration

• Maintain complete vendor records, including W-9s and supporting documentation.
• Track vendors subject to 1099 reporting requirements.
• Ensure all vendor information is accurate and properly documented.

Month-End Close Support

• Assist with account reconciliations and preparation of supporting schedules.
• Maintain organized financial documentation required for the close process.
• Support the accounting team with documentation for reporting and audits.

Personal Requirements:

• Bachelor’s degree in Accounting required.
• 1–3 years of accounting or accounts payable experience preferred.
• Strong attention to detail and high level of accuracy.
• Proficiency in Microsoft Excel.
• Experience in hospitality, restaurant, grocery, or retail environments is a plus.
• Familiarity with expense management systems (Expensify or similar) preferred.
• Experience working with POS systems or operational accounting software is advantageous.
• Strong organizational and time management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Clear and professional communication skills with vendors and internal teams.
• Problem-solving mindset with the ability to identify and resolve discrepancies.

Working Conditions:

• A typical work week for this position is 40–45 hours, depending on business needs.
• Work is primarily performed in an office environment with extended periods at a computer.
• May require occasional movement throughout the market to support operational cash controls.
• Use of standard office equipment including computers, phones, and printers is required.

Benefits:

• 3 Sick Days annually
• 50% discount at all ERHG/Market Restaurants
• 20% discount on retail
• Employer Contribution to Health Insurance
• 5 Year Retention Bonus of $3,000 and 10 Year Retention Bonus of $10,000