Employee Services Administrator II at Harris & Associates – Irvine, California

The Employee Services Administrator II provides office and project support to various departments and locations across Harris. As the first point of contact for our Irvine office, this individual must be professional with a friendly personality and a positive can-do attitude to provide excellent customer service to our employees, clients and vendors. This individual must have the ability to prioritize multiple tasks, projects and deadlines, have strong written and verbal communication skills, and a strong commitment to follow-through. This is a full-time on-site role located at our Irvine office.

Main accountabilities:

• Serve as a primary point of contact for the Irvine office, ensuring timely communication with employees, vendors, and visitors
• Work cross functionally with all team departments based on project and business needs
• Assist with day-to-day administrative activities for the Irvine office which can consist of managing and sorting mail, preparing documents, compiling reports, binding, printing, scanning, managing calls, shipping equipment, ordering supplies, sympathy gifts, responding to emails and other service requests
• Maintains desk and conference room booking platform with office updates and seat assignments
• Coordinates events for teams and offices
• Monitor and/or control building accessibility for the general public, employees, official visitors, vendors, and other personnel
• Handle building operations while serving as liaison to building management and other vendors for issues relating to office maintenance
• Plan, monitor, and assist the Sr. Manager, Safety & Business Resilience Employee Services Supervisor with organizing safety drills and maintaining the PPE supply
• Manage Irvine’s fleet vehicles, coordinating vehicle insurance, and setting up necessary maintenance
• Perform work related errands, as requested
• Responds to and resolves administrative inquiries and questions
• May need to travel to other office locations within the Southern California region
• May need to visit offsite storage unit for items needed in the office
• May perform billable work as assigned by other teams
• Additional duties as required

Minimum qualifications:

• High school diploma or equivalent and 5+ years in office management or administration or similar work experience including customer service
• Proficient knowledge of Microsoft Office software (Word/ Excel / Outlook/Teams)
• Valid CA driver’s license and satisfactory driving record requirements for using Harris vehicles
• Ability to obtain Notary Public within 1 year

What Could Set You Apart:

• BA/BS degree from an accredited college or university
• Ability to create excel worksheets, write reports, business correspondence, and procedure/process documents
• Knowledge of Microsoft Teams

Behavioral requirements:

• Eagerness to learn, and ability to work well in a relatively unstructured work environment
• Motivated self-starter with the ability to multi-task and thrive in a fast-paced environment
• Good written and verbal communication skills
• Excellent time-management skills, Strong planning and organizational skills
• Discretion in handling confidential matters with tact and diplomacy
• Exhibit behaviors consistent with strong leadership and accountability

Physical demands & working conditions:

• Sitting/Standing/Flexibility: Ability to stand and sit for 8 or more hours when in an office environment
• Speech/Reading: Ability to speak, read, and write English proficiently and deliver a variety of instructions furnished in written, verbal, diagram, or schedule form
• Lifting: Ability to lift items weighing up to 50 pounds, occasionally

About Harris
Harris & Associates is a 100% employee-owned company focused on solving today's complex challenges in the planning, designing, and constructing of public infrastructure. We serve clients in the municipal, water, transportation, and education markets to build equitable, resilient, and sustainable communities by providing a long-term financial framework as they plan their future. Our offices and project sites span the West Coast in California, Nevada, and Washington with a staff of over 280 employee-owners.

Harris fosters a collaborative work environment, understanding that diverse perspectives enhance our ability to better serve our clients and their communities. We are deeply passionate about our work, our clients, our team’s personal and professional growth. We offer a mentorship program, on-the-job training, Harris University, and an annual staff summit all aimed at developing well-rounded consultants proficient in the full spectrum of services we provide. Additionally, we prioritize a healthy work-life balance and organized social and team building events.Compensation & Benefits
The hourly rate for this position is $25-30 per hour. Actual pay offered will be dependent on the experience and expertise of the incoming candidate.

In addition to base salary, we also offer:
• Medical, dental, vision, and life insurance
• ESOP
• 401K Match
• PTO, 8 Paid Holidays + "1 WorkAversary" paid holiday to celebrate you!
• Health & Well-Being Allowance
• Tuition reimbursement
• Flexible hybrid/remote work plans
• Paid Leave Programs such as maternity, parentally, and family medical leave

Harris & Associates is an Equal Opportunity Employer (EOE AA M/F/Vet/Disability) and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

Harris expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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