Office Assistant II in Albuquerque, New Mexico at University of New Mexico

Student Advanced LevelRequisition ID req38394
Working Title Office Assistant II
Pay $18.00 Hourly
Campus: Main - Albuquerque, NM
Department Civil Construction & Env Engrr (456A)
Employment Type Student Employment
Student Type Student Employment
Status Non-Exempt
Background Check Required No
For Best Consideration Date 11/16/2026
Position Summary

Performs a range of essential office support activitiesfor a unit/department, such as answering phones and directing calls, greetingand directing visitors, answering questions, performing routine clerical, dataentry, and/or word processing work, and assisting with departmental projectsand events.

DUTIESAND RESPONSIBILITIES:

Front office support. Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains a log of inquiries as required. Responsible for opening and closing administrative office.

Knowledge of meeting rooms and media lab operating systems, including AV.

Monitor and manage the CEA and CIVIL email accounts.

Opens, processes, and routes incoming mail and packages; distributes correspondence and other material to department staff/faculty/students. Includes package notification prompts for distribution and accepting packages, as well as scanning packing slips into purchase files.

Performs a variety of routine typing assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, department requisitions, data entry, and print letters, labels, reports, and/or other materials.

Copies and/or duplicates materials as requested, may oversee the day-to-day operation of the copy machine; may prepare and transmit facsimiles for the unit.

Establishes, maintains, processes, and/or updates hard copy and electronic files, records, and/or other documents.

Processes transactions that are routine clerical/administrative and accounting-related in strict accordance with established procedural guidelines as appropriate to the position.

Filing and processing reimbursements. Filing purchase requests.

Grant Index Data Retrieval.

Check receiving and depositing.

Schedule or assist in scheduling department appointments, meetings, room reservations, events, and/or conferences, and course classrooms as appropriate to the position.

Order, stock, and distribute office supplies.

Office maintenance, which includes cleaning rooms maintained by the department.

Assists with planning and programming for departmental events and other projects.

Assists with general lifting and physical activity expected for facilities and event support.

Submits university work orders.

Assists with printing and office copier operations.

Processing key requests and swipe card access forms.

Run various routine errands, as required, for the unit/department.

Assists with work order submittals for university-related services.

Inventory support.

Assists with maintaining and completing departmental forms for processing various transactions.

Performs miscellaneous job-related duties as assigned.

Minimum Qualifications

Enrolled in a degree seeking program at UNM, Enrolled at least half-time (6 hours) at UNM for fall and spring semesters (Audit hours do not count), and if Work Study, you must meet Satisfactory Academic Progress.

Preferred Qualifications

KNOWLEDGE,SKILLS, AND ABILITIES REQUIRED:

• Ability to understand and follow specific instructions and procedures.
• Word processing and/or data entry skills.
• Ability to prepare and print routine correspondence, labels, and/or other basic written material.
• Skill in the use of operating basic office equipment.
• Receptionist skills.
• Ability to maintain calendars and schedule appointments.
• Records maintenance skills.
• Knowledge of specific computer programs, such as Microsoft Office and UNM systems/apps such as Lobomart, Chrome River, etc.
• May require student be a major in a specific department or field.
• May require a minimum GPA.

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please attach a resume with any relevant coursework or experience

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.