Project Coordinator in Perry, Florida at Big Top Services, LLC

For over four decades, Big Top has manufactured and installed high-performance fabric structures in the United States, delivering American-made quality, innovation, and reliability. We don’t just build shelters - we engineer solutions that optimize operations, safeguard assets, and provide a competitive edge for companies worldwide. With the support and financial backing of Altamont Capital Partners, we are in an exciting phase of growth, expansion, and innovation.

Title: Project Coordinator

Job Summary: The Project Coordinator ensures each installation project is ready to commence before crews mobilize. This person takes part in team meetings and reviews project documents to confirm that installation preparation work meets customer requirements and company standards. The coordinator serves as a liaison between the company and customers, handling site access requests and personnel approvals, and customer required project submittals. This position reports to the Division Manager.

Supervisory Responsibilities: None

FLSA Classification: Non-Exempt

Essential Duties & Responsibilities:

· Attends scope-of-work meetings, takes notes on action items, and organizes project documents, following up as needed to confirm that all contract, customer, and company requirements are completed prior to installation.

· Serves as a liaison between the company, customers for verifying site readiness, confirming personnel clearance for site access

· Completes and/or submits all project-required submittals including, but not limited to, Job Hazard Analysis, Work Process Flow Documents, Lifting and Rigging plans, and other safety policies/plans as required

· Facilitates employee access requests for site access.

· Compiles and disseminates project-related documents necessary for installation crews to complete work.

· Conducts pre-mobilization project readiness reviews.

· Performs general administrative duties, including maintaining records and files, preparing reports and correspondence, scheduling meetings, and supporting day-to-day office operations.

· Other duties as assigned.

Required Skills & Abilities:

· Multi-tasking and time-management skills, with the ability to prioritize tasks.

· Must be able to handle sensitive employee data

· Ethical and professional demeanor when dealing with employees, vendors, co-workers, and customers.

· Excellent communication skills, both written and verbal.

· Strong analytical and problem-solving skills.

· Detail oriented and organized.

· Strong computer skills including proficiency in Microsoft Office Suite.

· Ability to read blueprints is a plus.

· Embodies the Company’s values and culture by consistently exhibiting:

o Teamwork: Works cooperatively with others and promotes a culture of trust and respect.

o Excellence: Maintains high standards of safety, quality, and performance.

o Ownership: Takes initiative, follows through on commitments, and accepts accountability for results.

o Solution-Oriented: Addresses challenges proactively and focuses on finding practical solutions.

Education & Experience:

· High school diploma or equivalent required.

· Three years of relevant experience in construction and project management are preferred.

Physical Demands:

· Must be able to accurately exchange information with co-workers, management, customers, and vendors.

· Heavy lifting (50lbs) is required occasionally

· Visual acuity to read instructions.

· Constantly operates a computer and other office machinery, such as copiers, printers, and telephones.

· Must be able to remain in a stationary position for 90% of the time.

· Normal work hours are Monday through Friday from 8:00 am - 5:00 pm. Hours subject to change at the discretion of management. Overtime is required as needed to support the Organization’s goals.

Work Environment:

Work is performed primarily in an office environment with regular interaction in manufacturing and operational areas. When entering production or operational

areas, the employee may be exposed to noise, moving equipment, varying temperatures, and other conditions requiring adherence to site safety rules and PPE requirements.

Accommodations:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and physical demands described herein are representative of the knowledge, skills, abilities, and work conditions necessary to perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Requests for accommodations should be directed to Human Resources.

At Big Top, our actions are guided by a strong set of core values; a pursuit of excellence, a commitment to teamwork, a sense of ownership and a focus on being solution-oriented. We believe each team member plays an important role in helping us achieve our shared goals and we are continuously striving to build a workplace where employees are empowered to contribute in new ways.

After 60 days, employees are provided with health, dental and vision insurance at no cost – the premiums are 100% employer-paid! Other benefits include 401(k) with company match, free short-term and long-term disability, life insurance, and an employee assistance program. We also offer a generous vacation allowance to support work-life balance and employee wellbeing.

Big Top does not discriminate based upon race, religion, gender, disability, veteran status, or other protected characteristics. We comply with all federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our Human Resources department.

Drug-Free Workplace.

Big Top is headquartered in Perry, Florida, about 50 miles outside of Tallahassee. Located along Florida's Nature Coast, Perry offers an abundance of outdoor activities such as hunting, fishing, camping, and boating. Learn more about Perry by visiting https://www.visitflorida.com/places-to-go/north-central/perry/.