Executive Secretary 11 at State of Michigan – Lansing, Michigan

The Michigan Department of Treasury is seeking a highly motivated and detail-oriented Executive Secretary to provide comprehensive administrative and executive support to the Bureau Director of the Bureau of Local Government and School Services. This position plays a key role in ensuring the efficient operation of the Bureau by managing sensitive communications, coordinating internal and external interactions, and supporting human resource functions.

Responsibilities Include:

• Providing high-level executive and administrative support to the Bureau Director.
• Coordinating meetings, preparing agendas, and ensuring timely follow-up on action items.
• Serving as a liaison between the Bureau Director, division staff, administrators, and other Treasury bureaus and state agencies.
• Assisting with Human Resources functions.

Required Education and Experience:

• Experience providing administrative support in a professional office setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Prior experience supporting executive-level leadership.
• Familiarity with state government operations and HR processes.

Position Description - Executive Secretary 11
Job Specification

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Education
Educational level typically acquired through completion of high school.

Experience
Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10.

Please attach your cover letter and detailed resume to your application.

Work must be performed in the state of Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position prior to being appointed to the position. Relocation expenses are not reimbursed.

Hybrid Remote Work. This position is eligible to work remotely on Mondays, Thursdays, and Fridays, and must work onsite Tuesdays and Wednesdays. For remote work performance, this position requires a designated, secure, and appropriate workspace with reliable internet access (minimum 25 Mbps download, 5 Mbps upload). Remote work arrangements are subject to management approval and may be adjusted or discontinued at any time for any reason.

Interviews. Interviews may occur virtually using Microsoft Teams. No prior experience with Teams is necessary. Instructions and tips will be providedto all candidates scheduled for an interview using Microsoft Teams.

E-Verify. The Michigan Department of Treasury participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.

AI. The use of artificial intelligence (AI) software of any kind is strictly prohibited in all areas of the selection process, including, but not limited to, responses to application questions, and responses to interview questions or exercises.

Your application for this position does not guarantee you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.