Digital Filing Clerk at Town of Palm Beach – Palm Beach, Florida

This is a temporary full-time administrative position. We are seeking a detail-oriented Digital Filing Clerk to join our team. In this role, you will be responsible for scanning paper documents and organizing them into an electronic filing system. Duties include preparing documents for scanning, ensuring image quality and accuracy, properly naming and indexing files, and maintaining the integrity and confidentiality of all records. The ideal candidate is organized, efficient, and comfortable using basic office and scanning equipment. The position will be through a temporary staffing agency, but the office is located in the People & Culture (Human Resources) Department of Town Hall where all paper files are located.

• Scan and digitize paper documents using office scanners
• Name and categorize files according to company filing protocols
• Review scanned documents for clarity and completeness
• Maintain confidentiality and security of sensitive information
• Perform routine checks to ensure filing accuracy and system organization

• Previous administrative experience filing as well as proficiency in document imaging/scanning required.
• Previous experience using Microsoft SharePoint a plus.

• Ability to read, understand, analyze, and sort documents into appropriate folder structures based on previously established naming conventions required.
• An individual will be required to focus for extended periods on reading a wide variety of documents and demonstrate attention to detail.