Administrative Assistant II - Workforce & Community Ed at John A. Logan College – Carterville, Illinois

The Administrative Assistant II for Workforce & Community Education is a key member of the team, ensuring the department operates efficiently and professionally. This position manages the department’s reception desk and student employees, who often serve as the first point of contact for visitors and callers. The Administrative Assistant II provides guidance to student employees and steps in to assist with calls, visitors, or questions as needed, ensuring a welcoming experience.

Success in this role requires excellent communication and organizational skills, professionalism, a positive and team-oriented attitude, strong computer skills, and a willingness to learn new technologies and software.

This position supports the department administratively and through the essential functions and duties listed below.

Required Qualifications

Associate’s degree from an accredited institution or 1-3 years of experience in an office setting

Essential Functions & Position Duties

• Performs basic receptionist duties (answering phones, greeting visitors, directing calls, etc.)
• Maintains files (both electronic and hard copy)
• Data entry
• Maintains confidential and sensitive information
• Processes requisitions
• Works with budgets
• Coordinates and attends meetings as appropriate; prepares and distributes minutes
• Interface with college-restricted software systems
• Supervisory duties (Student Workers)

Non-essential functions of the position

Other duties as assigned. Duties must be performed on the John A. Logan College campus or designated location.

The following documents must be submitted with the application:

• Resume
• Unofficial college transcripts, if applicable
• Three references

John A. Logan College offers a variety of benefits to employees. These benefits include, but are not limited to:

• State Universities Retirement System (SURS)
• Health, vision, and dental Insurance
• Life insurance
• Paid time off (personal, vacation, and sick)
• Paid holidays
• JALC tuition waiver after 6 months of employment

Interested? Complete an application and submit the items listed above. If you have questions, please contact the Office of Human Resources at 618-985-2828, extension 8912, or by emailing humanresources@jalc.edu.

JALC Mission: “To enrich lives through learning and community engagement.”

John A. Logan College is an equal-opportunity employer. John A. Logan does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status, or unfavorable discharge from military service or any other characteristic protected by law.