Administrative Manager at Caritas Family Solutions – Effingham, Illinois

Welcome to your opportunity to change the world! If you have a servant’s heart and want to be part of something truly special, then Caritas Family Solutions needs you. We have been serving the people of Illinois since 1947 and have over 500 committed and mission-driven team members. At Caritas, we do not hire people for jobs, we find new team members for rewarding and life-changing careers that make the world better.

If you are kind, patient, and ready to make a difference, we would love to meet you!

Full-time employees are offered the competitive benefits outlined below:

• Generous Paid Time Off
• Paid training
• Health Insurance
• Dental and Vision
• Life insurance
• 401(K) with company contribution 4%
• Tuition reimbursement

Job Title: Administrative Manager

Department: Office Administration

Status: Full-Time, exempt

Reports To: Administrative Manager Supervisor

Compensation Starting Pay: $48,000

PURPOSE: The Administrative Manager is the liaison between programs and support departments such as HR, OTI, Finance and QI. This position works closely with hiring managers in the office to ensure successful new hire onboarding and preparation. This includes supporting hiring managers/supervisors during candidate selection and hiring process, utilizing Paycom and other software systems to manage the process. This position is first point of contact within the office for HQ or Support Departments, facilitating interoffice communication in order to address any questions or issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Reviews Resumes/Applicants on Paycom for all positions in the office
• Schedules interviews for supervisors within the office
• Supports supervisors during candidate selection and communications with HR when necessary
• Handles all of the new staff onboarding process including enrollment in necessary trainings, new hire orientation and first day preparation
• Ensures all new staff have appropriate technology needs met such as work computers, access to agency folders, internal and external websites and software
• Ensures that staff who are traveling for training, are enrolled and prepared with any travel details such as transportation, lodging, per-diem, etc.
• Works closely with HR Business Partner and supervisors to ensure all HR tasks - status changes, job requisitions, and new hire paperwork are completed
• Acts as the primary HR contact for the office and facilitates all communication to ensure general personnel tasks or issues are address quickly and as needed
• Works closely with OTI Support Staff to ensure new staff have adequate equipment for first day of work
• Acts as a liaison with OTI Support Staff when issues or problems arise with staff regarding any computer-related issue
• Leads/manages Secret Santa and other donations for foster care youth or families
• Acts as liaison with QI Department by assisting in QI efforts such as working with program managers or directors on data collection for client satisfaction surveys, schedules for case reviews and other activities

We know great candidates bring a wide range of experience. If you believe you can be successful in this role, we encourage you to apply — even if you don’t meet every qualification listed.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE REQUIRED/PREFERRED

Degree/Field Required: Associate degree, or 60 hours of college credit.

Experience Required: Minimum two years’ experience demonstrating successfully operating within a fast-paced, multi-department office environment.

• For positions that manage staff, the years specified need to be progressive years of management experience.
• For all positions, the years required can be interchanged with equivalent experience from an advanced degree related to this job and/or with other relevant experience verified by applicant/incumbent.

SKILLS REQUIRED

Proficient Computer Skills In: Excel, Outlook, PowerPoint, Word, Database Management Software

Expert Computer Skills In: Excel, Outlook, PowerPoint, Word, Database Management Software

VEHICLE RELATED REQUIREMENTS

Access to reliable transportation to get to/from work: Required.

Access to a reliable automobile: Not required

Must provide proof of auto liability insurance (and continue to while working in this position): Not required

Must possess a valid driver's license: Not required