Administrative Officer - Chancellor's Office at University of California, Riverside – Riverside, California

Overview

Job ID 36571423
Category Campus Administration and Operations
Organization Chancellor
Department Chancellors Office Gen Ops Dept
Location Main Campus - UCR
Salary $73,600 - $133,200
Date Posted November 17, 2025
Application Deadline Open Until Filled
Schedule 8AM - 5PM
Full/Part Time Full-time(100%)
Level of Supervision General Supervision
Personnel Program Code Professional & Support Staff
Other Information Qualifies for Employee Referral Bonus: No
UC Internal Job: No

Position Information

*Please note that applicants must submit both a cover letter and a resume to receive full consideration.*Reporting to the Associate Chancellor, the Administrative Officer provides executive-level administrative and operational support to the Office of the Chancellor and the Office of Government & Community Relations . The position plays a central role in ensuring the efficiency, professionalism, and continuity of the Chancellor’s Immediate Office operations, while also supporting the broader administrative and fiscal functions of the Government & Community Relations unit. The Administrative Officer provides high-level administrative support to the Associate Chancellor across various issues, projects, and initiatives. Responsibilities include scheduling, correspondence, and coordinating with campus and systemwide leadership. The position also serves as back-up calendar support for the Chancellor and ensures operational continuity during staff absences in support of the Sr. Executive Analyst & Coordinator to the Chancellor. In addition, the Administrative Officer supports travel planning, financial reconciliation, and calendaring for Government & Community Relations, coordinating meetings with internal and external stakeholders to support effective engagement with community and government partners. The role also involves drafting, editing, and reviewing professional correspondence, reports, and communications on behalf of the Associate Chancellor and the Chancellor’s Office, always maintaining confidentiality and professionalism. In support of business and financial operations, the Administrative Officer manages transactions in alignment with university policies. This includes processing travel arrangements, reimbursements, purchasing transactions, and account reconciliations. The role oversees procurement activities such as vendor coordination, purchase order processing, and payment tracking.The full salary range for the Administrative Officer - Chancellor's Office is $73,600 - $133,200 annually. However, the expected pay scale for this position is up to $103,400 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements DegreeRequirementBachelor's degree in related area and/or equivalent experience/training.Required Experience Requirements ExperienceRequirement4 - 7 years of related experience. RequiredExperience in higher education. PreferredExperience using UCR financial systems and applications. PreferredExperience in event management and/or program development. Preferred Minimum Requirements Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees. Ability to use discretion and maintain confidentiality. Strong skills in short term planning, analysis and problem-solving and customer service. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Preferred Qualifications Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. Solid knowledge of common University-specific computer application programs. Advanced knowledge of common University-specific computer application programs. Knowledge of UC systems, policies, and procedures.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview