Engineering Document Control Specialist at Magnum Technical Services, Inc. – Houston

Key Responsibilities

Manage and control engineering and project records within the AIM‑SDx Document Management System.

Conduct drawing research and assist users with documentation applications.

Maintain and administer SharePoint sites, including libraries, lists, forms, workflows, permissions, and metadata.

Build and maintain structured document repositories for engineering, operations, and maintenance teams.

Oversee the full document lifecycle: creation, revisions, redlines, approvals, and archival.

Review and interpret engineering drawings (P&IDs, equipment files, specifications, mechanical packages).

Ensure compliance with MOC and site document-control standards.

Use advanced Excel tools (lookups, pivot tables, formulas, data validation) for tracking and reporting.

Utilize Microsoft Copilot and AI tools to streamline and enhance workflow efficiency.

Support audit readiness and assist with QA/QC verification processes.

Required Qualifications

Strong SharePoint experience, including custom lists, metadata structures, permissions, and forms.

Advanced Excel capabilities (VLOOKUP/XLOOKUP, pivot tables, formulas, data validation).

Experience in engineering or industrial document-control environments.

Ability to understand engineering terminology and read technical drawings.

Strong organizational and analytical abilities.

Experience using Asana for workflow coordination or task tracking.

Preferred Qualifications

Experience supporting capital projects or operations/maintenance teams.

Understanding of structured document governance and compliance processes.

Physical Requirements:

This position is primarily in an office environment. However, field investigation of in-plant piping, civil, structural, or mechanical equipment requires the ability to don personnel protective equipment (PPE) such as flame-retardant clothing (FRC), hart hat, safety eyewear, safety footwear, fall protection harnesses or other specialty PPE. Ability to manipulate office materials and/or equipment and occasionally Lift, Hold/Carry 5-10lbs.

Required Physical Manipulation performed from:

Ground to waist

Waist level

Waist to shoulder

Above shoulder

Required Climbing Abilities: To move up or mount stairs and ladders by using the hands or feet as required including, a step stool ladder, 8’ to 10’ ladder, extension ladder and/or stairs of 1-3 or more flights.

Required Ability to Stand, Sit, Walk:

Frequency is occasional as required by job duties 9 plus hours per day.

Required ability to walk over terrain conditions:

Flat

Rough

Frequency is occasional as required by job duties 9 plus hours per day.

Stooping, Kneeling, Crouching, and/or Crawling:

To bend forward or down from the middle of the waist or the middle of the back, to bend downwards, to lower oneself and/or to move freely on hands and knees as required by job duties 9 plus hours per day.

Reaching, Handling, Fingering, and/or Feeling:

To stretch out, extend, or put forth a bodily part. To touch or grasp something, by extending or stretching. To touch, lift, hold or operate with the hands as required by job duties 9 plus hours per day.