Office Manager in Lanham, Maryland at SOLTESZ

Responsibilities include but are not limited to the following:

• Monitor and approve staff timesheets when necessary
• Price out and order office supplies, equipment and furniture; maintain break room supplies
• Organize all in-house luncheon meetings
• Make arrangements for coverage in the absence of administrative support staff; personally assist if needed
• Oversee distribution of outside mail and inter-office mail
• Create and/or maintain filing systems
• Type office memos, letters, contracts, meeting minutes, change orders, signed addendums, etc.
• Complete work orders for new projects
• Distribute employee paychecks bi-weekly
• Maintain office checkbook to include tracking check writing and disbursement of petty cash
• Maintain and update General Manager’s calendar in Outlook
• Schedule meetings for the Lanham staff, as needed
• Support marketing efforts related to the Lanham office
• Track receivables and assist accounting with outstanding client invoices by calling clients and updating AR notes in Deltek
• Assist accounts payable with the distribution of invoices
• Collect pre-bills from Project Managers
• Perform special assignments and/or other tasks assigned by General Manager
• May assist Human Resources Director in scheduling candidate interviews for the Lanham office

Qualifications

• Minimum of 5 years’ administrative support experience in a professional office environment required
• High School Diploma or equivalent required; Associates Degree preferred
• Solid Microsoft Office skills required
• Excellent written and oral communication skills