Sales & Events Specialist at Edupoint Educational Systems LLC – Mesa, Arizona

Edupoint is seeking a detail-oriented Sales and Events Specialist to support the planning and execution of tradeshows, regional events, and smaller conferences, along with providing department administrative support.

This role is responsible for ensuring smooth, consistent execution across all tradeshow and events, working closely with the Sales and Marketing teams to support event logistics, coordination, and follow-through. The Sales & Events Specialist plays a critical role in maintaining organization, timelines, and quality across multiple events throughout the year.

Hours: Eight hour shift M-F within 7:00 am to 6:00 pm MST operating hours.

Tradeshow & Event Execution:

• Coordinate and execute all tradeshows and regional events, maintaining event calendar and planning documentation
• Track tradeshow event budgets and expenses
• Manage logistics including booth setup, shipping, travel coordination, and vendor communication
• Schedule and host planning meetings for each event, and develop a corresponding show guide to outline goals, logistics, travel and key activities
• Ensure all materials and assets are prepared and delivered on time
• Support post-event follow-up by ensuring accurate data transfer to CRM
• Assist with booth staffing coordination and scheduling, providing onsite event support as needed.

Sales & Marketing Coordination:

• Provide support for Synergy Connect, the national users conference, by assisting with registration (Cvent) setup, attendance tracking, session scheduling, travel booking, as well as other administrative and logistical support activities
• Assist with campaign list development to support lead generation activities
• Maintain updating of Salesforce CRM to ensure all new sales and upsells are accurately reflected
• Assemble and ship materials to support new client welcome kits and other marketing requests as needed
• Assist with coordination and execution of marketing campaigns and lead generation initiatives
• Support marketing programs including webinars, Lunch & Learns, and digital marketing activities
• Plan and manage national sales meetings, including agendas, scheduling, meals and teambuilding activities
• Maintain inventory and ordering of promotional materials, marketing collateral, and event supplies

Process & Organization:

• Standardize event planning processes and documentation
• Identify opportunities to improve efficiency and consistency
• Maintain organized records of vendors, materials, and event assets

BENEFITS:

• In addition to paying competitive salaries, we offer a comprehensive, customizable benefits package, including (but not limited to):
• Medical Insurance w/Prescription Drug Coverage
• Dental Insurance Vision Insurance
• Generous Paid Time Off & Holidays
• Long Term Disability Insurance Life & Accidental Death & Dismemberment
• Paid Maternity & Paternity Leave
• Bereavement Leave
• Professional Development Opportunities
• Onsite Flu Shots for Staff & Immediate Family
• Stocked Kitchen w/Healthy Snacks & Drinks
• TRP Carpool Program
• Employee Assistance Program
• Opportunities for Community Involvement
• Employer and Employee Contributed Health FSA
• Employee Contributed Dependent Care FSA
• 401K Plan w/Company Matching & Immediate Vesting
• Short Term Disability Insurance
• Health & Wellness Program
• Company Sponsored Fitness Challenge
• Pet Insurance
• Free Parking

Experience

• 1–4 years of experience in event coordination, marketing, or related field
• Experience supporting tradeshows or corporate events preferred

Technical Skills

• Proven proficiency with event management platforms (Cvent experience a plus)
• Salesforce CRM knowledge (Salesforce preferred)
• High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat

Core Competencies

• Strong organizational and time management skills
• Attention to detail and ability to manage multiple projects
• Strong communication and coordination skills
• Ability to work in a fast-paced, deadline-driven environment
• Team-oriented with a proactive mindset
• Ability to interact professionally with internal stakeholders and company leadership

Travel & Work Environment

Travel required, including multi-day conferences and tradeshows. Ability to lift up to 30 pounds and work extended hours during live events as needed.

TYPICAL PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Work may require sitting and/or standing for long periods of time; also stooping, bending and stretching for files and supplies, occasionally lifting files, objects or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, telephone, copier and other office equipment as necessary. Hearing must be in the normal range for telephone and video conferencing contacts. Visual acuity necessary to work extended hours on computer screens. Ability to work in an environment with moderate noise and which can be fast-paced and project intensive. Frequent travel in the performance of duties will be required.

Edupoint Educational Systems is an Equal Employment Opportunity Employer. Edupoint provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.