Accounts Payable Specialist in Amarillo, Texas at Destructable Inc

About Destructable

Destructable is a Texas-based sustainability company that recycles wind turbine blades into fiberglass and other materials, diverting hundreds of thousands of pounds of waste from landfills. With active field operations across multiple states, we depend on accurate, timely financial processes to keep our vendors paid and our projects moving.

Role Summary

The Accounts Payable Specialist manages the full accounts payable cycle for Destructable, including purchase orders, vendor setup and maintenance, invoice processing, and payment coordination. Working closely with project management, field operations, and leadership, this role ensures every invoice is matched, coded, approved, and paid accurately and on time. The ideal candidate is a seasoned AP professional who is detail-oriented, comfortable working across a multi-state operation, and able to keep strong controls in place in a fast-growing company.

Key Responsibilities

AP Ownership & Payment Strategy

•Own the accounts payable function for Destructable and its related entities, including its policies, controls, workflows, and performance

•Prepare a weekly payment recommendation for the Controller, setting which vendors are paid, when, and why, based on cash position, payment terms, vendor relationships, and project priorities

•Exercise judgment to hold, dispute, or escalate invoices with pricing, quantity, or documentation issues and negotiate resolutions with vendors

•Negotiate payment terms and early-pay discounts with vendors, when applicable

•Design and maintain AP policies and internal controls, and recommend changes to procurement and approval workflows

•Advise leadership on AP-related cash requirements, vendor risk, and process improvements

Accounts Payable Processing

•Process a high volume of vendor invoices, expense reports, and payment requests accurately and within established timelines

•Perform two-way and three-way matching of invoices to purchase orders, receiving documentation, and contracts

•Code invoices to the correct projects, job numbers, and general ledger accounts

•Route invoices for approval, follow up on outstanding approvals, and resolve discrepancies with project managers and field leadership

•Prepare and process scheduled payment runs in accordance with approved payment terms

•Reconcile vendor statements and resolve billing discrepancies, duplicate invoices, and unapplied credits

Purchase Orders

•Create, issue, and track purchase orders for materials, equipment, rentals, and services in coordination with project and field teams

•Verify PO approvals and spending authority before issuing

•Monitor open POs, close completed POs, and follow up on aging or unreceived orders

•Ensure POs are properly tied to projects and budgets for accurate job cost tracking

Vendor Management

•Set up new vendors and maintain vendor master records, including W-9 collection, TIN verification, payment terms, and banking information

•Verify vendor information and changes (especially banking details) through documented controls to prevent fraud

•Track subcontractor insurance certificates, licenses, and required compliance documentation

•Maintain accurate 1099 vendor data and support year-end 1099 preparation and filing

•Serve as the primary point of contact for vendor inquiries regarding invoices, payment status, and account issues

Compliance, Controls & Reporting

•Maintain internal controls over the AP process including segregation of duties, approval workflows, and documentation standards

•Support subcontractor and vendor lien waiver collection and retainage tracking as required by contract

•Prepare AP aging reports, open PO reports, and cash requirement forecasts for leadership

•Assist with internal and external audits, sales and use tax documentation, and requests from accounting and tax professionals

•Maintain organized electronic AP files in compliance with company record retention requirements

•Assist with 1099 prep by tracking and keeping up-to-date all vendor documentation, including Certificates of Insurance

Cross-Functional Support

•Coordinate with field teams and vendors to collect receipts, delivery tickets, fuel and equipment documentation, and other supporting records

•Partner with the HR and payroll teams on expense reimbursements, per diem, and employee-related payments as needed

•Identify opportunities to streamline AP workflows and improve accuracy, turnaround time, and vendor relationships

Qualifications

Required

•Minimum of 5 years of accounts payable experience, including purchase order processing and vendor setup and maintenance

•Strong working knowledge of three-way matching, invoice coding, and AP internal controls

•Experience processing a high volume of invoices with accuracy and attention to detail

•Hands-on experience in a project-based job costing environment, coding invoices, purchase orders, and subcontractor costs to jobs and cost codes and tying spend to project budgets

•Proficiency with accounting or ERP software and Microsoft Excel (VLOOKUP, pivot tables, and data reconciliation)

•Minimum of 3 years of experience with QuickBooks Online or Desktop

•Working knowledge of 1099 reporting requirements and W-9 vendor documentation

•Strong organizational skills and the ability to manage multiple deadlines and priorities

•Excellent written and verbal communication skills for working with vendors, project teams, and leadership

•Ability to handle confidential financial information with discretion and integrity

Preferred

•Familiarity with subcontractor compliance, lien waivers, and retainage

•Experience with multi-state vendor and sales tax considerations

•Associate degree or higher in Accounting, Finance, or Business Administration

•Bilingual (English/Spanish) a plus

Benefits

Employee benefits become effective on the first of the month following 60 days of employment. Eligible benefits include:

•Paid Time Off

•Medical, Dental, and Vision Insurance

•401(k) Retirement Plan

Work Schedule

Monday through Friday, standard business hours, in-office at Destructable's Amarillo, TX location. Occasional flexibility may be required around payment runs, month-end close, and year-end deadlines. This position is exempt.

Equal Opportunity Employer

Destructable is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other characteristic protected by applicable law.