Senior Manager, Supply Chain, Facilities & Logistics in Fishersville, Virginia at Valley Vital Care LLC

Senior Manager, Supply Chain, Facilities & Logistics

VALLEY VITAL CARE | ENTERPRISE OPERATIONS

Department: Operations

Reports To: Chief Operating Officer

Employment Status: Full-Time, Exempt (subject to HR review)

Location: Fishersville/Waynesboro, Virginia, with travel to Valley locations

Scope: Enterprise-wide

Supervisory Responsibility: None initially

The Senior Manager, Supply Chain, Facilities & Logistics provides enterprise-wide oversight of supply procurement practices (including medical and non-medical supplies), vendor and contract management, facilities governance, logistics, and inventory process standardization across Valley Vital Care. The role identifies opportunities to improve purchasing terms, contract leverage, shipping economics, operational consistency, and cost efficiency while maintaining clear local accountability for day-to-day execution.

This cross-functional position maintains visibility into local and enterprise vendors, contracts, facility leases, and performance trends; coordinates enterprise purchasing and contract improvement initiatives; and partners with site leadership, Finance, Pharmacy, Clinical, Compliance, and the Project Management Office on approved standardization and integration efforts.

Local teams remain responsible for medical supply ordering, local inventory execution, routine facility repairs and maintenance coordination, and day-to-day vendor service management. The Senior Manager provides standards, reporting, vendor intelligence, enterprise contract oversight, and escalation support rather than taking over these local responsibilities or directly supervising site inventory technicians.

· Oversee and evaluate purchasing practices for medical and non-medical supplies, equipment, and operational services across all locations; local teams continue to place and manage routine supply orders.

· Identify opportunities to standardize appropriate supplies, leverage enterprise buying volume, negotiate improved pricing and terms, consolidate vendors, and reduce total acquisition and shipping costs.

· Maintain enterprise-wide preferred supplier and supply lists, with location-specific exceptions documented in collaboration with clinical and local operational leaders.

· Analyze purchasing patterns, price variance, freight charges, utilization, and compliance with approved purchasing agreements; recommend corrective action and monitor implementation.

· Provide consultative and escalation support to locations for supply shortages, pricing discrepancies, ordering issues, and purchasing process improvements without replacing local order ownership.

· Partner with pharmacy and clinical leaders on medical supply standardization and contract opportunities; licensed clinical leaders retain control over clinical suitability, formulary decisions, medications, and regulated purchasing.

Core operating principle: Enterprise standardization, oversight, and contract leverage are centralized; daily supply ordering, local vendor dispatch, facility repairs, shipping execution, and technician supervision remain with the local operating teams.

· Maintain enterprise-level relationships and oversight for strategic vendors and enterprise-wide agreements, while local teams manage routine local vendor interactions and service delivery.

· Maintain a master enterprise-wide vendor directory and location-specific vendor lists, with current contacts, service scope, locations served, contracted rates, renewal dates, contract ownership, and escalation pathways.

· Oversee the enterprise-wide vendor contract portfolio, including competitive bidding, pricing benchmarking, proposed negotiations, renewals, consolidation opportunities, and adherence to approved terms.

· Monitor vendor performance, contract compliance, service consistency, and cost trends; coordinate cross-location resolution or escalation of systemic deficiencies.

· Identify duplicate vendors or agreements, missed purchasing leverage, inconsistent pricing, and opportunities for enterprise-wide standardization.

· Maintain a central repository of executed vendor contracts, amendments, service-level expectations, and key dates; partner with Finance, Compliance, legal counsel, and the COO for approval and execution.

· Provide enterprise-wide visibility and oversight of facility condition, service vendors, facility standards, lease obligations, and material risks; local site leaders retain responsibility for arranging and managing routine repairs and maintenance.

· Maintain location-specific facilities vendor lists and a master enterprise-wide facilities vendor directory covering HVAC, janitorial, security, waste management, repairs, and other facility services.

· Maintain a centralized register of all location leases, landlords and property-management contacts, critical terms, renewal and notice dates, key obligations, and escalation requirements; coordinate with the COO and Finance on upcoming decisions.

· Establish common facilities reporting, vendor performance monitoring, preventative maintenance visibility, and escalation criteria without assuming responsibility for dispatching or managing routine local work orders.

· Identify opportunities to consolidate facility service agreements, improve pricing and vendor terms, standardize service expectations, and address recurring enterprise-level facility issues.

· Support oversight and coordination of significant facilities initiatives, new sites, relocations, renovations, and acquisition integration in partnership with local site leaders and approved project owners.

· Oversee enterprise shipping, courier, freight, and transportation contracts and vendor standards; local teams retain responsibility for arranging and executing individual shipments and deliveries.

· Analyze shipping spend, service levels, shipping method selection, delivery success, and vendor performance by location and across the enterprise.

· Seek improved freight pricing, enterprise-wide purchasing/shipping terms, route efficiency, and appropriate carrier or courier consolidation.

· Support site leaders in escalating systemic delivery failures, transportation costs, or service gaps without taking ownership of routine local shipment resolution.

· Develop and monitor consistent enterprise shipping guidelines, reporting, documentation, and carrier selection practices with local operations.

· Coordinate with clinical and pharmacy leadership on appropriate requirements for regulated, medical, or temperature-sensitive products; operational and clinical teams maintain execution and regulatory accountability.

· Develop and support common inventory standards for receiving, storage, replenishment, cycle counts, supply documentation, and inventory reporting; local teams own ordering and daily inventory activities.

· Monitor inventory management performance and identify operational inconsistencies.

· Coordinate inventory-related process improvements with site leadership.

· Provide guidance, training resources, and technical support to inventory technicians.

· Assist local leaders in investigating inventory discrepancies, waste, stockouts, and excess supplies.

· Compile and distribute inventory performance reports.

Reporting relationship and accountability: Site inventory technicians remain under their respective local operational leaders. The Senior Manager does not own medical supply ordering, technician hiring, scheduling, daily task assignments, performance evaluations, or discipline. Clinical and pharmacy leaders retain authority for medically necessary and regulated inventory decisions.

· Track and analyze purchasing, medical/non-medical supply costs, enterprise vendor spend, facilities expense, lease obligations, and logistics expenses in partnership with Finance.

· Identify and implement measurable cost-reduction opportunities.

· Support annual budgeting and expense forecasting with Finance.

· Provide regular reporting on enterprise and site-specific supply spending, supplier/contract compliance, vendor renewals, facility lease milestones, inventory metrics, and shipping performance.

· Maintain documentation of verified savings and operational improvements.

· Create and maintain vendor, contract, and facilities/lease records for acquired and newly opened sites, including location-specific vendor requirements.

· Coordinate the transition of acquired locations toward approved enterprise procurement, shipping, vendor, and facilities standards while preserving local service continuity.

· Identify and implement approved opportunities to consolidate enterprise contracts and standardize medical/non-medical supplies and facility service arrangements.

· Collaborate with market leaders and the Project Management Office on assigned integration activities.

The Senior Manager may establish reporting standards, maintain enterprise vendor and lease registries, evaluate pricing and contract performance, coordinate bids, recommend vendor and purchasing changes, negotiate proposed terms, and lead approved enterprise standardization initiatives. The role operates primarily through oversight, influence, and coordination, not direct control of local day-to-day operations.

Local leaders retain responsibility for routine medical/non-medical supply ordering, local service vendor scheduling and management, routine facility repairs, daily shipping and receiving, and inventory technician supervision. Final approval of significant contracts, lease commitments, capital expenditures, procurement policies, and material organizational changes rests with the COO or appropriate designated leader.

Licensed pharmacy and clinical leadership retain final responsibility for clinical supply appropriateness, medication inventory, formulary decisions, and regulated purchasing, storage, and distribution requirements.

· Bachelor's degree in business, operations, supply chain management, logistics, or related field; equivalent experience considered.

· 5+ years of experience in purchasing, supply chain, facilities, vendor management, or operations.

· Experience supporting multiple business locations.

· Demonstrated success negotiating vendor contracts and managing operating expenses.

· Strong organizational, analytical, communication, and problem-solving skills.

· Proficiency with Microsoft Excel and common purchasing, inventory, and reporting systems.

· Ability to manage competing priorities and influence stakeholders without direct supervisory authority.

· Healthcare, pharmacy, infusion services, or other regulated-industry experience.

· Experience supporting a growing, multisite healthcare organization.

· Familiarity with inventory management systems, procurement controls, and facilities management.

· Experience supporting acquisitions or new location openings.

· Assess medical and non-medical supply spend, purchasing practices, site/vendor inventories, enterprise contracts, facility leases, facilities issues, logistics costs, and inventory processes across locations.

· Establish a master vendor and contract register, location-level vendor directories, and a centralized location lease register with critical renewal and notice dates.

· Identify immediate cost-saving and process-improvement opportunities.

· Develop a prioritized action plan with the COO.

· Launch priority medical/non-medical supply purchasing improvements and approved vendor standardization initiatives while preserving local purchasing ownership.

· Implement standardized facilities and lease reporting, including facility vendor directories, key lease milestones, and escalation protocols for material issues.

· Begin vendor renegotiations and consolidation opportunities.

· Introduce consistent reporting for supply purchasing, inventory processes, shipping cost, and contract adherence.

· Demonstrate documented cost savings and operational improvements.

· Demonstrate improved visibility into enterprise-wide and local vendor agreements, lease milestones, and contract renewals.

· Establish consistent facilities oversight, lease monitoring, medical supply purchasing analysis, and inventory reporting without transferring local execution responsibilities.

· Support integration and standardization across new and existing locations.

· Documented annualized cost savings

· Completeness and accuracy of master enterprise vendor directory, local vendor lists, and contract repository

· Timely review of vendor renewals, enterprise contract compliance, and location lease notification/renewal milestones

· Purchasing savings and contract adherence for medical and non-medical supplies

· Facilities vendor visibility, systemic issue escalation, and lease milestone tracking (local work-order completion remains a local KPI)

· Supply/inventory process standardization and reporting compliance without direct local operational ownership

· Shipping expense and delivery performance

· Completion of assigned standardization and integration initiatives

Success will be measured by documented savings, stronger medical and non-medical supply contracts, consolidated enterprise vendor visibility, proactive lease and facilities oversight, improved shipping economics, and standardized reporting and processes. Local teams remain accountable for purchasing execution, routine repairs, shipping activity, and on-site inventory operations.

The Senior Manager is expected to be a proactive operational problem-solver who builds consistency and accountability through collaboration rather than direct supervision.