Administrative Assistant - Business Development Physician in Arlington, Texas at Texas Health Resources

Administrative Assistant

Bring your passion to Texas Health So We Are Better + Together

Work location: Remote: Health Resources, 612 E. Lamar, TX 76011

Quarterly onsite meetings

Work hours: Mon- Fri 8am-5pm

Department highlights:

• Engaged leadership.
• Great culture and team spirit.
• Broad Human Resources exposure.
• Flexibility

What You Will Do:

Relieves management of daily operational problems by responding to mail or telephone inquiries or seeking the appropriate personnel for resolution. Builds relationships with vendors, customers or other internal departments in order to complete projects or obtain services. Performs simple research, data collection and/or data entry into databases e.g. time and labor. Responsible for data integrity of unit databases, reports or documents. 40%
Creates routine draft or final written correspondence for management review. Uses advanced software applications e.g. spreadsheets, graphics, databases to collect, manipulate or report information for department projects, meetings or presentations. Participates in documentation development or information research. Responsible for entering information, articles, or reports into department or functional web sites. Responds to routine correspondence not requiring supervisors' attention. 30%
Participates in functional, unit or project budgetary processes by assisting with data collection, reporting/tracking accounts payable/receivables, payroll and analyses. With management approval, has limited funds disbursement authority. 10%
Responsible for researching department payroll issues, time and attendance tracking, equipment oversight, I/S or purchasing activities. Tracks completion schedule or communicate information/instructions for projects. 10%
Responsible for events planning which involves facilities, personnel, travel itineraries, speakers, or scheduling department meetings. Participates in creating or packaging presentation documentation or materials for meetings, education in-service classes or marketing activities. Performs initial analysis of information for staff or management. 5%
Performs in a work leadership role as part of a team project or as a lead person within the department or special committee(s). 5%
Other duties as assigned. 0%

What You Need:

Education
H.S. Diploma or Equivalent Req

Experience
2 Years office or healthcare environment Req

Skills
Proven office software applications skills (Microsoft Word, Excel, PowerPoint, People Soft, etc.) to support management and operations. Strong verbal, written communications and interpersonal skills. Basic Office Equipment usage and Word Processing?? Spreadsheet Creation and familiarity w/Desktop Publishing. Good Leadership and Organization skills. Ability to give instructions and clearly explain problems or situations. Excellent telephone etiquette and creation of normal business correspondence - e.g. e-mail, business letters, memos, simple tables and charts. Mathematical skills required to collect, manipulate and perform analysis of financial or statistical data.

Supervision
Individual Contributor

ADA Requirements
Extreme Heat 1-33%
Extreme Cold 1-33%
Extreme Swings in Temperature 1-33%
Extreme Noise 1-33%
Working Outdoors 1-33%
Working Indoors 67% or more
Mechanical Hazards 1-33%
Electrical Hazards 1-33%
Explosive Hazards 1-33%
Fume/Odor Hazards 1-33%
Dust/Mites Hazards 1-33%
Chemical Hazards 1-33%
Toxic Waste Hazards 1-33%
Radiation Hazards 1-33%
Wet Hazards 1-33%
Heights 1-33%
Other Conditions 1-33%

Physical Demands
Sedentary

Primary Location: Arlington
Job: Clerical/Admin
Organization: Texas Health Resources 612 E. Lamar TX 76011
Shift: Day Job
Employee Status: Regular
Job Type: Standard
Schedule: Full-time