Accounts Payable Coordinator in Irvine, California at True Behavioral Health LP

FR Health is seeking a detail-oriented and dependable Accounts Payable Coordinator to join our Finance team. This position plays an important role in maintaining strong vendor relationships, ensuring accurate and timely payments, supporting cash management, and maintaining accurate financial records.

The ideal candidate is organized, proactive, analytical, and comfortable managing multiple priorities and deadlines. This role is well suited for someone who takes pride in accuracy, accountability, and providing excellent internal and external service.

Schedule : Monday to Friday 8 hour workday

Key Responsibilities

• Process day-to-day accounts payable activities, including entering and coding vendor invoices and maintaining accurate vendor accounts.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Process and code EFT, credit card, and other financial transactions.
• Prepare and process employee reimbursements.
• Coordinate and complete the weekly check run.
• Maintain accurate vendor and subcontractor information, including W-9 documentation and verification.
• Prepare and issue annual 1099-NEC/MISC statements as required.
• Perform daily cash management activities, including recording bank deposits, posting cash receipts, and updating financial ledgers.
• Review credit card expenditures for accuracy, completeness, and appropriate coding.
• Investigate and resolve credit card payment discrepancies and ensure payments are properly posted to the general ledger.
• Review, edit, and communicate financial information with supervisors and other members of the Finance team.
• Identify procedural gaps and inefficiencies and communicate opportunities for improvement.
• Maintain organized and accurate financial documentation and digital records.
• Perform other duties as assigned.

Qualifications Required:

High school diploma or equivalent.

2–3 years of accounts payable and/or general ledger experience.

Experience using banking platforms to issue, retrieve, and verify payments.

Proficiency with Microsoft Excel

Must be at least 18 years of age.

The successful candidate will demonstrate:

Strong attention to detail, accuracy, organization, and time management.

Ability to manage multiple priorities, meet deadlines, and solve problems effectively.

Excellent verbal and written communication skills.

Strong analytical skills and sound judgment with complex or incomplete information.

Professionalism, accountability, integrity, and a strong work ethic.

Ability to maintain organized records and identify opportunities for process improvement.

Ability to collaborate effectively and communicate financial information clearly.

Commitment to diversity, inclusion, and cultural sensitivity.