Senior Clerk in Moccasin, California at Dabri, Inc

About Us
Dabri, Inc. is a California-based consulting firm specializing in program and construction management, engineering support, project controls, cost estimating, scheduling, environmental compliance, and QA/QC oversight. Since 2001, we have supported complex public infrastructure and capital improvement programs across education, healthcare, transportation, aviation, and civic facilities. Our team works collaboratively with public agencies and project stakeholders to deliver projects safely, efficiently, and in full compliance with applicable standards.Position Overview
We are seeking an individual who can provide front desk and general clerical support, including greeting guests, assisting employees with administrative requests, and managing documents, mail, supplies, and records. Answer and route telephone calls, disseminate information, and coordinate meetings and events. Provide clerical and documentation support for personnel, training, and other administrative functions as needed.Key Responsibilities

• Assigns clerical and office work to subordinate personnel.
• Codes and indexes documents, records, and correspondence. Methods may include color code, terminal digit, numerical, alphabetical and/or chronological order to ensure proper filing and ready access to data.
• Disseminates information and answers inquiries by communicating with the public, departmental personnel and other departments.
• Explains and interprets existing laws, regulations, and administrative policies governing the activities of the assigned office to the general public and other City personnel.
• Checks and reviews a variety of documents for completeness and accuracy.
• Files, maintains, and retrieves documents, records, and correspondence in accordance with established procedures.
• Compiles information and data necessary for the preparation of various departmental reports in which judgment may be exercised in the selection of data and materials.
• Prepares and maintains a variety of reports in which judgment may be exercised in the selection of data and materials.
• Makes mathematical computations using addition, subtraction, multiplication, and division of whole numbers, decimals, and fractions.
• Exercises sound judgment and utilizes knowledge of applicable laws, regulations, and procedures in solving daily clerical and office problems.
• Receives a variety of telephone and in-person calls and routes such calls and individuals to proper places.
• Receives and accounts for moderate amounts of money from the collection of fees and similar sources.
• Operates office equipment, including calculators, photocopying equipment, adding machines, computer terminals, document imaging, fax machines and postage meters.
• Processes mail: opens, time stamps, sorts and distributes the incoming mail; stuffs and seals envelopes; makes daily pickup and delivery to ensure timely mailing and receipt of mail.
• Minimum Qualifications
  • Two (2) years of clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail.
  • License & Certifications - Any one of the following may substitute for six (6) months of the required experience: completion of a clerical training program (240 hours) OR 15 semester units (or equivalent quarter units) of coursework from an accredited college or university OR Completion of an approved City and County of San Francisco Clerical Administrative training program (as designated on the job announcement).
• Knowledge, Skills, And Abilities
• Knowledge of standard alphabetical, numerical, and chronological filing systems.
  Ability and Skill to: organize and make clerical work assignments; review processed work to assure accuracy, neatness and conformance to departmental regulations and polices; interpret laws, regulations and procedures in recommending solutions to problems; efficiently and accurately file, retrieve, code and index a wide variety of documents; record information in a neat, legible and accurate manner; follow written directions; make complex computations in addition, subtraction, multiplication and division; effectively communicate and understand complex concepts, policies and procedures both to and from departmental representatives and the general public; proficiently read and review a variety of documents and forms for completeness and accuracy; exercise tact and maintain poise in resolving disputes and differences arising with the public and other personnel; use a personal computer in a network environment to enter and update data, create documents and use system applications, e-mail, spreadsheets, word-processing and organizer software.
• Benefits: We offer a competitive compensation and benefits package, including:
• Medical, Dental, Vision Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Professional Development Opportunities