Executive Assistant in United States at Jobgether
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Job Description
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Executive Assistant based in the United States.
This is a high-visibility executive support role responsible for ensuring seamless coordination, organization, and communication at the highest levels of leadership. You will work closely with the CEO and C-suite team, acting as a critical partner in managing calendars, prioritizing information flow, and enabling executive focus on strategic priorities. The role spans meeting coordination, communications support, and operational execution of leadership initiatives and special projects. You will also play a key role in maintaining confidentiality while handling sensitive business information. In addition, you will support planning for board meetings, leadership gatherings, and company events, helping ensure smooth execution across all touchpoints. The environment is fast-paced, highly collaborative, and mission-driven, with strong exposure to senior leadership and cross-functional teams.
You will provide high-level administrative and operational support to executives, ensuring smooth coordination of priorities, communication, and organizational flow.
- Organize and prepare executive meetings, including scheduling, logistics, materials, minutes, and follow-up on action items.
- Manage executive calendars and prioritize time-sensitive requests, meetings, and communications.
- Prepare reports, presentations, spreadsheets, and briefing materials for leadership and strategic initiatives.
- Draft, review, and manage internal and external communications on behalf of C-suite executives.
- Handle expense reporting, reconciliation, and administrative tracking for senior leadership.
- Maintain strict confidentiality in handling sensitive company and executive information.
- Coordinate board meetings, leadership sessions, and company-wide events, ensuring end-to-end execution.
- Support corporate initiatives including giving programs and related budget tracking.
- Serve as backup support for office operations, including coordination of supplies and facilities needs.
- Act as a central point of coordination to ensure smooth information flow across executives and teams.
You are an organized, proactive, and highly reliable professional with experience supporting senior executives in fast-paced environments.
- 5+ years of experience supporting C-suite executives or senior leadership teams.
- Bachelor’s degree in Business or related field preferred.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Slack or Teams.
- Excellent written and verbal communication skills with strong attention to detail.
- Exceptional organizational and time-management skills with the ability to manage multiple priorities.
- High level of discretion and ability to handle confidential and sensitive information.
- Strong problem-solving skills with a proactive, self-starter mindset.
- Ability to work effectively across all levels of an organization and build strong relationships.
- Adaptability and comfort working in a dynamic, fast-paced environment.
- Strong judgment and decision-making skills with a focus on prioritization and execution.
- Competitive salary range: $83,000 – $103,000 USD
- Comprehensive medical, dental, and vision insurance coverage
- 401(k) plan with up to 4% company match
- Paid vacation, sick leave, and holidays
- Company-paid life insurance and long-term disability coverage
- Flexible Spending Account (FSA) options
- Employee Assistance Program offering mental health, financial, and legal support
- Remote-friendly work environment with occasional travel to headquarters
- Home office support and professional development stipend
- Performance-based growth opportunities and employee ownership program
- Additional perks including wellness initiatives, recognition programs, and lifestyle credits.