AP Clerk in Hudsonville, Michigan at Proper Beverage Company

About Proper Beverage Company

At Proper Beverage Company, we believe in doing things the right way - with integrity, precision, and a focus on quality. As a rapidly growing, locally owned business, our mission is to craft beverages that our partners and their customers can trust and enjoy. Guided by our vision to be a leader in the beverage industry, we're driven by innovation, efficiency, and a commitment to continuous improvement.

Led by a hands-on CEO and supported by a dedicated leadership team, Proper Beverage is a place where hard work is recognized, career growth is encouraged, and every employee has the opportunity to make a real impact. We offer competitive pay, advancement opportunities, and a collaborative environment where people can thrive both personally and professionally.

Job Information

Job Summary

The Accounts Payable Clerk is responsible for supporting the financial operations of Proper Beverage Company by accurately processing invoices, managing vendor communications, coordinating payments, and maintaining organized financial records. This role plays a critical part in ensuring timely and accurate payment of company obligations while maintaining compliance with internal controls and accounting procedures. The Accounts Payable Clerk works closely with vendors, department leaders, and the finance team to support efficient business operation and maintain strong vendor relationships.

Responsibilities

Invoice Processing & Verification

• Review, verify, and process vendor invoices for accuracy and completeness.
• Match invoices to purchase orders and receiving documentation.
• Ensure proper approvals are obtained prior to payment processing.
• Investigate and resolve invoice discrepancies, pricing issues, and missing documentation.

Vendor Communication & Support

• Serve as a primary point of contact for vendor payment inquiries.
• Respond promptly to requests regarding invoice status, payment timing, and account balances.
• Coordinate with internal departments to resolve vendor-related issues.

Expense Coding & Data Entry

• Accurately code invoices and expenses to the appropriate general ledger accounts.
• Enter financial transactions into accounting and ERP systems.
• Maintain accurate records and supporting documentation.

Payment Processing & Coordination

• Prepare and process vendor payments according to established schedules.
• Assist with ACH, check, wire, and other payment methods as required.
• Monitor payment deadlines to avoid late fees and maintain vendor relationships.
• Coordinate payment approvals and supporting documentation.

Cross-Functional Administrative Support

• Collaborate with purchasing, operations, receiving, and finance teams.
• Assist with administrative and accounting-related projects as needed.
• Provide support during audits, month-end close, and financial reporting activities.

Accuracy & Compliance Support

• Maintain compliance with company policies, accounting procedures, and internal controls.
• Ensure financial record are accurate, complete, and audit-ready.
• Support continuous improvement efforts to increase efficiency and reduce errors.
• Maintain confidentiality of financial and company information.

All other duties as assigned

Experience & Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field, preferred.
• 1-3 years of accounts payable, bookkeeping, accounting, or administrative experience, preferred.
• Experience processing invoice and working with accounting software or ERP systems.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong organizational, problem-solving, and communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Experience working in a manufacturing environment, preferred.
• Ability to work collaboratively across departments and maintain positive vendor relationships.