Project Co Ordinator in East Sussex, England at Vortex Companies, LLC

Want to be part of one of the country’s fastest growing infrastructure businesses? The Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day!

We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure.

At Vortex, you will be surrounded with a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today!

Role Overview

Working with the Senior Project Manager and Project Managers, the Project Coordinator supports the delivery of drainage rehabilitation projects using CIPP/CIPR technologies. Working closely with the Project Manager and Operations Team, the role assists in planning, coordination, and monitoring of projects to ensure they are delivered safely, efficiently, and to the required quality standards.

The position requires strong organisational skills, proactive communication with stakeholders, and the ability to manage multiple tasks while supporting the successful delivery of projects from planning through to completion.

Key Responsibilities

Project Planning & Coordination

Assist in the development and maintenance of detailed project plans in coordination with the Operations Team.Support the definition of project scope including drainage repair requirements, locations, and timelines for CIPP/CIPR installations.Help coordinate activities between site teams, subcontractors, and internal departments to ensure efficient project delivery.

Stakeholder Communication

Assist with communication between clients, local authorities, site teams, and affected residents.Support the Project Manager in ensuring that works are delivered with minimal disruption to local communities.Provide timely updates to internal teams and stakeholders regarding project progress.

Site Assessments & Preparation

Support site inspections and surveys to identify potential risks, constraints, or logistical challenges.Assist in gathering site data to support planning and operational decisions.Help ensure site readiness prior to mobilisation of works.

Resource & Logistics Support

Assist the Operations Team with the coordination of resources including:LabourEquipmentMaterialsSubcontractorsMonitor resource utilisation and report any constraints or requirements to the Project Manager.

Risk Management

Assist in identifying potential project risks including:Ground conditionsWeather impactsUtility conflictsSite access restrictionsSupport the implementation of mitigation measures to minimise disruption to project progress.

Budget & Commercial Awareness

Assist the Project Manager and Commercial Manager with project cost tracking.Support monitoring of project expenditure including labour, materials, and equipment usage.Help identify potential cost variances and report accordingly.

Schedule Monitoring

Assist with maintaining project schedules and tracking progress against programme milestones.Coordinate with site teams and subcontractors to ensure works remain on schedule.Escalate potential delays to the Project Manager.

Quality Assurance

Support quality checks during installation activities to ensure compliance with industry standards and specifications.Assist with inspections and documentation relating to installation quality and project delivery.Help ensure the integrity of repaired drainage systems.

Health, Safety & Environmental Compliance

Support the implementation of company Health, Safety, and Environmental policies on all projects.Assist in ensuring works are carried out in accordance with regulatory requirements and company safety standards.Promote safe working practices across all project activities.

Documentation & Reporting

Maintain accurate project documentation including:Site assessment recordsProgress reportsInspection recordsProject changes or variationsSupport the preparation of reports for internal management and clients.

Client Support

Assist in maintaining positive client relationships through professional communication and responsiveness.Support the Project Manager in ensuring client expectations are met or exceeded.

Continuous Improvement

Support the identification of opportunities to improve project processes and operational efficiency.Contribute to lessons learned reviews following project completion.

Post-Project Support

Assist with post-project reviews and documentation.Support evaluation of project performance and outcomes to inform future project delivery.

Skills & Experience

Essential

Strong organisational and coordination skillsEffective communication and interpersonal skillsAbility to manage multiple priorities and deadlinesGood understanding of project delivery processesProficiency in Microsoft Office (Excel, Word, Outlook)

Desirable

Experience within drainage, utilities, civil engineering, or trenchless technologyKnowledge of CIPP / pipe rehabilitation techniquesExperience working within water industry frameworks

Personal Attributes

Proactive and solution-orientedStrong attention to detailTeam-oriented with the ability to work independentlyProfessional and client-focusedWillingness to learn and develop within the role