Accountant in IRONDALE, Alabama at HC3

ACCOUNTANT

Purpose

The Accountant supports HC3’s financial accuracy, cash management, and operational effectiveness by performing core accounting activities related to accounts payable, accounts receivable, cash and bank reconciliations, postage accounting, and balance sheet reconciliations. This role helps ensure the integrity of financial records, supports timely and accurate financial reporting, maintains strong internal controls, and provides reliable financial information to support business decisions.

Responsibilities

The responsibilities for this position include the following:

• Accounts Payable and Vendor Management - Review, code, enter, and process vendor invoices and payments in accordance with approval workflows, payment terms, and company procedures. Maintain vendor records, respond to vendor inquiries, resolve payment discrepancies, and support strong vendor relationships while ensuring timely and accurate payment processing.
• Accounts Receivable and Cash Application - Post customer payments accurately and timely, research and resolve payment discrepancies, assist with customer account reconciliations, and support collection and follow-up activities as needed. Maintain complete documentation and ensure customer payments are properly applied within accounting systems.
• Account Reconciliations and Financial Close - Prepare and maintain assigned bank, cash, and balance sheet account reconciliations to ensure the accuracy and completeness of financial records. Investigate and resolve reconciling items and variances, maintain supporting documentation, and assist with month-end and year-end closing activities to support timely and reliable financial reporting.
• Postage Accounting and Financial Administration - Maintain postage-related accounting records, monitor postage balances and activity, support postage funding requirements, reconcile postage accounts, and ensure accurate tracking and reporting of postage expenses and liabilities. Collaborate with operational teams to support postage-related financial processes.
• Process Improvement and Internal Controls - Maintain documentation for assigned accounting processes, support compliance with internal controls, identify opportunities to improve efficiency and accuracy, and collaborate with internal and external stakeholders to resolve accounting-related issues and strengthen financial processes.

Competencies and Qualities

Qualified candidates must have the following competencies and qualities:

• Accounting Knowledge - Understands generally accepted accounting principles, transaction processing, account reconciliations, cash management, and financial reporting requirements.
• Accuracy and Attention to Detail - Demonstrates care and precision when reviewing invoices, posting transactions, reconciling accounts, and maintaining records.
• Organization and Time Management - Effectively manages recurring deadlines, payment schedules, reconciliations, and month-end responsibilities while balancing multiple priorities.
• Problem Solving - Investigates discrepancies, identifies root causes, evaluates alternatives, and implements practical solutions in a timely manner.
• Communication Skills - Communicates clearly and professionally with vendors, internal teams, and finance leadership.
• Confidentiality and Integrity - Handles financial information responsibly and demonstrates sound judgment, discretion, and accountability.
• Process Improvement Mindset - Seeks opportunities to improve efficiency, strengthen controls, enhance documentation, and support continuous improvement initiatives.

Education, Experience, and Certifications

Required

• Associate degree in Accounting, Finance, Business, or related field
• Two or more years of experience in accounts payable, accounting, bookkeeping, or related finance operations
• Experience with invoice processing, payment support, transaction posting, or account reconciliation
• Proficiency with Microsoft Excel and common accounting software
• Strong attention to detail and ability to meet recurring deadlines

Preferred

• Bachelors degree in Accounting, Finance, Business, or related field
• Experience with NetSuite or another enterprise resource planning system
• Experience with postage accounting or mail-related financial processes
• Experience with accounts receivable posting or cash application
• Experience preparing balance sheet account reconciliations

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Work Environment

This role is based in Irondale, AL, and is expected to work regularly at the HC3 office. This position may be approved for some remote work at the discretion of management and in compliance with the Remote Work and Access Policy.

Travel

This position requires little to no travel.

Physical Demand

This role will require using a computer for long periods of time while either sitting or standing.

Position Type and Expected Hours

This is a full-time position for five eight-hour days (at least 40 hours) per week. Typical workdays begin at 8:00 AM and end at 5:00 PM local time, Monday through Friday, and include a one-hour lunch break.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. Activities, duties, and responsibilities may change at any time with or without notice.