Administrative Assistant 1 in Sacramento, California at SW Sacramento Inc

Under close supervision, provides administrative and clerical support, which may include general knowledge of a specific administrative or professional functional area, such as Accounting and Finance; Human Resources; Information Systems; Office Services; Marketing and Sales, etc.

Essential Responsibilities

• Composes and prepares correspondence and develops reports as directed. May work from handwritten drafts. Adheres to approval and signature protocols.

• Receives and directs telephone calls in a courteous and timely manner, answers general questions and provides general customer service.

• Assists in the development, implementation and upkeep of office procedures.

• Sets up and maintains files for the department.

• Performs calendaring responsibilities, when needed informs attendees of important meetings and/or changes to schedules.

• May prepare travel arrangements, expense reports and processes invoices.

• Coordinates meeting and conference room logistics, arranges food and beverages when necessary, greets visitors and attends to ancillary administrative request if needed.

• Copies, assembles, and binds reports and proposals.

• Assists or backs up other clerical positions as needed.

• Travel may be required for meetings and/or site visits.

• Other duties as assigned.

Qualifications

• One year of experience as an administrative assistant in an office environment.

• Knowledge of general office administration procedures required and specific knowledge of company's services and procedures desired.

• Computer programs, including Microsoft Office suite of application