Facilities Manager in Oakbrook Terrace, Illinois at Hiffman National

Core Responsibilities

• Manage daily operations for assigned properties, ensuring compliance with ownership and company standards.
• Lead tenant communications, lease compliance, and retention initiatives.
• Prepare and manage annual budgets, forecasts, and monthly financial reports.
• Review operating expenses, approve invoices, and monitor variances.
• Oversee maintenance, repairs, and capital improvement projects, coordinating with engineering and vendors.
• Negotiate and manage vendor contracts, ensuring performance and insurance compliance.
• Support client reporting, presentations, and ownership meetings.
• Supervise and mentor property management team members, including Assistant Property Managers and Property Assistants.
• Maintain current knowledge of market trends, lease structures, and building systems.
• Ensure adherence to safety, environmental, and regulatory standards across all managed assets.
• Prepare reports, track collections, and contact tenants
• Create month-end accrual reports
• Prepare year-end CAM/RET reconciliations/Confirm tenants CAM/RET are billed according to the lease-full understanding of cash/accrual basis
• Prepare property budget preparation process (understand Kardin)
• Tracking lease options and encumbrances
• Provide quality customer service for client and vendor relations
• Develop strategic plans for client.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other protected status under applicable laws.

Position Requirements

• Kardin, MRI, and Yardi required
• Commercial Real Estate experience/strong financial acumen
• Strong organizational and interpersonal skills
• Strong verbal and written communication skills
• The ability to prioritize and multi-task
• 5+ years Facilities Management Experience
• Banking experience a plus