ACCOUNTING DIRECTOR in Canandaigua, New York at All About Books LLC

Position Summary

The Accounting Director is a key member of the leadership team responsible for building and maintaining the financial infrastructure necessary to support the Company's continued growth. This position provides strategic and operational leadership over all accounting, financial reporting, inventory accounting, tax compliance, internal controls, and financial administration functions.

This role is responsible for ensuring accurate financial reporting, maintaining compliance with federal, state, and local requirements, supporting multi-state operations, and strengthening the systems, processes, and controls necessary to scale the organization effectively.

The successful candidate will combine strong technical accounting expertise with leadership ability, business acumen, and a continuous improvement mindset. This individual must be comfortable operating both strategically and hands-on while leading a team and driving accountability across the finance function.

Tasks, Duties and Responsibilities

These are the tasks, duties and responsibilities expected for this position. The company reserves the right to revise these tasks according to business needs.

Key Responsibilities

• Strategic Financial Leadership: Partner with executive leadership to support strategic planning, growth initiatives, budgeting, forecasting, and financial decision-making. Serve as a financial advisor to operational leaders on business initiatives, investments, pricing decisions, and organizational growth. Develop financial reporting and performance metrics that enhance visibility into business performance.
• Financial Reporting: Direct and oversee all accounting operations, including general ledger, accounts payable, accounts receivable, payroll, fixed assets, and financial reporting. Lead monthly, quarterly, and annual close processes to ensure accurate and timely financial statements. Ensure compliance with U.S. GAAP and company accounting policies. Analyze financial results and communicate significant variances, trends, risks, and opportunities.
• Compliance & Tax: Coordinate and oversee federal, state, and local tax compliance activities. Manage sales tax compliance, nexus monitoring, registrations, exemption certificate administration, and multi-state reporting requirements. Ensure strict adherence to U.S. GAAP, local, state, and federal tax laws, and regulatory frameworks.
• Audit Management: Serve as the primary liaison with external auditors, tax advisors, banks, insurance providers, and other financial partners.
• Internal Controls: Establish, monitor, and enforce internal financial policies and controls to mitigate risk and safeguard assets.
• Team Development: Hire, train, mentor, and manage the accounting staff, creating a culture focused on accuracy, service, continuous improvement, and professional growth.
• System Optimization: Evaluate corporate accounting software and drive process automation to scale accounting operations efficiently. Lead initiatives to automate workflows and improve efficiency throughout the accounting function.

Position Class Duties

In addition to the regular duties of your position, you may be expected to perform other organizational tasks as required by the class designation of your position. Your position class determines the scope of your responsibilities and relationship towards other employees in the organization.

Class Description

• Director: Responsible for an essential business function for a specific company division; in charge of all departments and/or Managers that operate within that function.

As an Accounting Director, you will be expected to:

• Execute, willingly and enthusiastically, the tasks, projects and priorities assigned by your Officer in charge
• Coordinate and oversee the activities of your essential business function (EBF) for your division
• Hire new Managers for your divisional EBF as needed
• Oversee the training of new subordinates in their positions
• Delegate and prioritize the work activities of your subordinates
• Assess and document workplace conduct and job performance of your subordinates, including conducting annual performance evaluations
• Process time off requests of your subordinates
• Administer disciplinary action when necessary
• Perform terminations of Managers as needed
• Provide Officer in charge with department-specific analyses and insights, including budgetary estimates and personnel recommendations, to aid in strategic business decisions
• Purchase resources for your department(s)
• Attend periodic manager meetings and training sessions
• Be readily available to your department, co-workers, vendors, partners, customers and/or supervisor during normal business hours

Other Duties as Required (Succession of Duties)

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Under certain circumstances, employees may be periodically required to perform other tasks not specifically listed in this description to maintain effective continuity of operations. Such duties may be assigned only insofar as they are deemed temporary, job-related, exploratory, and/or evolving in their nature. Examples include:

• Covering another employee’s tasks and responsibilities during leave of absence
• Covering the tasks and responsibilities of a job vacancy until such time as it can be permanently filled
• Periods of extreme demand or workload requiring cross-departmental reallocation of labor
• Performing to new business requirements with no clear assignment of duty until such time as it can be codified into a new or existing job description

Benefits

This job may be eligible for other benefits beyond base salary compensation. Such benefits include:

• Single-subscriber coverage of medical, dental, and vision insurance
• $1,500 per year Health Reimbursement Account towards eligible medical expenses
• Paid time off up to 160 hours per year (for full time employees)
• Up to ten (10) paid holidays per year
• Up to two (2) paid 15-minute breaks (per 8-hour shift)
• Company paid leave for exceptional performance
• Year-end profit-sharing bonus for exceptional business growth
• Professional business training, certification, and career development opportunities
• Business travel and networking opportunities
• Remote, hybrid, or flex scheduling opportunities

Qualifications

The following employee/candidate qualifications have been deemed necessary and/or most likely to ensure the successful performance of this position.

Required:

• A Bachelor’s degree in Accounting, Finance, or Business Administration is required
• 7-10+ years of progressive accounting and financial management experience.
• 3+ years of leadership experience managing accounting personnel.
• Experience overseeing financial reporting, close processes, internal controls, and compliance functions.
• Experience working directly with executive leadership and supporting business decision-making.
• Strong knowledge of U.S. GAAP and financial reporting requirements.
• Advanced proficiency in Microsoft Excel and the Microsoft Office Suite.
• Experience with accounting software, ERP systems, and financial reporting tools.
• Strong understanding of internal controls and business process design.
• Strategic thinking and business acumen.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to lead change and process improvements.
• Strong organizational and project management abilities.
• High level of integrity, professionalism, and confidentiality.
• Experience managing inventory levels exceeding $2 million
• Experience with sales tax audits
• Experience building department KPIs and executive dashboards
• Familiarity with Amazon, e-commerce, or wholesale distribution channels
• Experience preparing information for lenders, bonding companies, or investors
• Proven ability to lead accounting organizations through rapid growth and process transformation
• Demonstrated ability with Microsoft Office software: Excel, Word, Powerpoint, and Outlook

Preferred:

• Certified Public Accountant (CPA) designation.
• MBA, Master's Degree in Accounting, Finance, or related discipline.
• Experience within distribution, wholesale, publishing, manufacturing, inventory-intensive, or multi-location businesses.
• Experience with inventory accounting and costing methodologies.
• Experience managing multi-state sales tax and nexus compliance.
• ERP implementation, process automation, or system conversion experience
• Experience with MAC OS, Adobe, Microsoft Teams, Dropbox, and Apple Mail
• Experience with Netsuite

EEO Statement

The Company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable. All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, severe/morbid obesity, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, in accordance with applicable federal, state, and local laws. By completing this application, you are seeking to join a team of hardworking professionals dedicated to consistently delivering outstanding service to our customers and contributing to the financial success of the organization, its clients, and its employees. Equal access to programs, services, and employment is available to all qualified persons. Those applicants requiring accommodation to complete the application and/or interview process should contact a management representative.

For more information about All About Books, please see our website: www.allaboutbooks.org