Logistics Coordinator in Philadelphia, Pennsylvania at Quaker Valley Foods Inc

Role Summary

The Logistics Coordinator oversees the movement, storage, and coordination of goods from suppliers to customers. The role blends operational execution with analytical problem-solving, ensuring that inventory, transportation, and vendor processes run efficiently and cost-effectively. The specialist works cross-functionally with procurement, warehouse operations, production, and customer service teams to maintain a resilient and responsive supply chain.

Key Responsibilities

• Coordinate end-to-end logistics operations — including inbound materials, outbound shipments, freight scheduling, and carrier communication.
• Monitor inventory levels to prevent shortages or overstock; collaborate with warehouse teams to maintain accurate stock records.
• Analyze supply chain data to identify bottlenecks, forecast demand, and recommend process improvements.
• Manage vendor and carrier relationships, ensuring service-level agreements, delivery timelines, and cost targets are met.
• Negotiate freight rates both spot and longer term bookings.
• Prepare and maintain documentation such as bills of lading, customs paperwork, shipping manifests, and compliance records.
• Track shipments and resolve issues related to delays, damages, or discrepancies.
• Support procurement activities, including sourcing materials, evaluating suppliers, and coordinating purchase orders.
• Collaborate with internal teams to align logistics activities with production schedules, customer requirements, and business goals.
• Ensure compliance with safety regulations, transportation laws, and company policies.
• Contribute to continuous improvement initiatives focused on cost reduction, efficiency, and supply chain resilience.

Required Qualifications

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or related field (or equivalent experience).
• 2–5 years of experience in logistics, supply chain, transportation, or warehouse operations.
• Strong understanding of inventory management, freight coordination, and supply chain workflows.
• Proficiency with ERP/WMS systems and tools such as SAP, Oracle, NetSuite, or similar.
• Advanced Excel skills and comfort working with data.
• Excellent communication, negotiation, and vendor-management abilities.
• Strong problem-solving skills and attention to detail.
• Ability to work in a fast-paced environment and manage multiple priorities.

Preferred Qualifications

• Experience with international logistics, customs, or import/export compliance.
• Familiarity with Lean, Six Sigma, or other process-improvement methodologies.
• Knowledge of demand planning or forecasting tools.
• Certification such as APICS CPIM/CSCP or CSCMP credentials.

Success Indicators

• Consistently accurate and timely shipment coordination.
• Reduced logistics costs through improved routing, vendor selection, or process optimization.
• High inventory accuracy and minimized stockouts.
• Strong cross-department collaboration and communication.
• Demonstrated ability to anticipate supply chain risks and implement preventive solutions.