Operations Manager in Hialeah, Florida at MD Turbines Inc

Position Summary

MD Turbines, Inc. is seeking an experienced Warehouse Operations Manager with aviation industry experience to oversee daily warehouse operations, inventory control, material handling, shipping and receiving, and the movement of aircraft engine parts and related materials.

The ideal candidate will have a strong background in aviation logistics, warehouse management, inventory accuracy, and aviation material traceability. This individual will be responsible for ensuring that all warehouse activities are performed efficiently, safely, and in accordance with applicable company procedures, aviation industry requirements, and quality standards.

The Warehouse Operations Manager will lead warehouse personnel, coordinate with internal departments, implement operational improvements, and ensure that aviation materials are properly identified, documented, stored, and distributed.

Essential Duties and Responsibilities

1. Warehouse Operations Management

Oversee daily warehouse activities, including receiving, inspection coordination, storage, picking, packing, shipping, and material distribution.

Ensure warehouse operations meet established productivity, accuracy, and turnaround-time objectives.

Develop, implement, and maintain standard operating procedures for warehouse activities.

Coordinate daily priorities with Logistics, Shipping, Receiving, Purchasing, Quality, Production, and other departments.

Ensure all incoming and outgoing materials are processed accurately and within established deadlines.

Monitor workflow to prevent shipping delays, inventory discrepancies, and operational bottlenecks.

Ensure shipments are not closed in the system until all required materials, documentation, and processing steps have been completed in accordance with company procedures.

2. Aviation Inventory and Material Control

Manage inventory of aircraft engine parts, components, tooling, supplies, and other aviation-related materials.

Maintain accurate inventory records through the company's inventory management or ERP system.

Ensure aviation materials are properly identified, labeled, segregated, and stored according to applicable requirements.

Maintain material traceability and ensure required documentation accompanies applicable parts and components.

Monitor inventory transactions, transfers, material issues, returns, and adjustments.

Conduct regular cycle counts and physical inventory audits.

Investigate inventory discrepancies and implement corrective actions to prevent recurrence.

Coordinate with Purchasing and other departments to maintain appropriate stock levels and support operational requirements.

Ensure that serviceable, unserviceable, quarantined, rejected, and other controlled inventory categories are appropriately segregated in accordance with company procedures.

3. Aviation Compliance and Quality Control

Ensure warehouse activities comply with applicable FAA requirements, company procedures, and established quality management standards.

Support compliance with applicable requirements under 14 CFR Parts 21, 43, and 145, as relevant to the company's operations and assigned responsibilities.

Maintain accurate records for receiving, storage, handling, movement, and shipment of aviation materials.

Verify that required documentation, traceability records, and material identification are maintained throughout the warehouse process.

Coordinate with the Quality Department regarding material discrepancies, damaged parts, missing documentation, suspected unapproved parts, and nonconforming materials.

Ensure materials requiring inspection, quarantine, or quality approval are controlled and not released without the required authorization.

Assist with internal audits, customer audits, regulatory inspections, and corrective action activities.

Promote a culture of quality, accountability, and compliance throughout the warehouse.

4. Shipping and Receiving

Supervise incoming and outgoing shipments to ensure accuracy, proper handling, and timely processing.

Verify shipping documentation, purchase orders, packing lists, part numbers, quantities, and applicable material identification.

Ensure aviation components are packaged, labeled, and handled appropriately to prevent damage, contamination, or loss.

Coordinate with freight carriers, logistics providers, suppliers, customers, and internal departments.

Investigate shipping errors, delivery delays, damaged shipments, and discrepancies.

Ensure shipping records and system transactions accurately reflect the physical movement of materials.

Establish procedures to improve shipping accuracy and reduce processing delays.

5. Team Leadership and Employee Development

Supervise, train, and evaluate warehouse employees, including receiving personnel, warehouse associates, material handlers, and shipping personnel.

Assign daily responsibilities and establish clear performance expectations.

Monitor employee productivity, attendance, accuracy, and adherence to established procedures.

Provide training on inventory control, aviation material handling, documentation, safety, and warehouse systems.

Address performance issues and implement corrective actions when necessary.

Promote teamwork, accountability, professionalism, and effective communication.

Ensure adequate staffing and workflow coverage to meet operational demands.

6. Safety and Facility Management

Enforce company safety policies and proper material-handling procedures.

Maintain an organized, clean, and secure warehouse environment.

Ensure materials are stored safely and that designated storage areas remain clearly identified.

Monitor the proper use of forklifts, pallet jacks, lifting equipment, and other warehouse equipment by authorized personnel.

Identify potential safety hazards and implement appropriate corrective measures.

Ensure compliance with applicable workplace safety requirements and company policies.

Protect company inventory, equipment, records, and facilities against loss, damage, and unauthorized access.

Minimum of 5 years of warehouse management or warehouse operations experience, preferably within the aviation, aerospace, aircraft maintenance, or aircraft engine repair industry.

Previous experience managing warehouse personnel and overseeing daily warehouse operations.

Strong knowledge of aviation material handling, inventory management, shipping, receiving, and material traceability.

Familiarity with aviation parts documentation, including applicable traceability records, maintenance release documentation, and certificates or other records when required by the material and transaction.

Knowledge of aviation quality requirements and FAA regulations applicable to warehouse operations.

Experience using ERP, inventory management, and warehouse management systems.

Excellent leadership, communication, and employee management abilities.

Ability to manage multiple priorities in a fast-paced aviation environment.

Demonstrated attention to detail and commitment to inventory accuracy, documentation, and compliance.

Ability to meet deadlines and maintain operational efficiency under pressure.

Preferred Qualifications

Experience working with aircraft engine parts, turbine engine components, and aviation repair station inventory.

Experience supporting an FAA-certificated repair station or aviation maintenance organization.

Familiarity with applicable FAA regulations, including 14 CFR Part 145 repair station requirements.

Experience with aviation parts traceability, quarantine procedures, and nonconforming material controls.

Experience participating in inventory audits, quality audits, and regulatory inspections.

Previous experience implementing warehouse process improvements and performance measurement systems.

Forklift certification or experience operating material-handling equipment, where applicable.

Key Performance Indicators (KPIs)

The Warehouse Operations Manager will be evaluated based on performance in the following areas:

Inventory Accuracy: Maintaining accurate physical inventory and system records.

Shipping Accuracy: Minimizing incorrect shipments, picking errors, and documentation discrepancies.

Receiving Turnaround Time: Processing incoming materials within established timeframes.

On-Time Shipping: Meeting customer and internal shipping deadlines.

Material Traceability: Maintaining required documentation and identification for applicable aviation materials.

Compliance: Adherence to company procedures, applicable regulatory requirements, and quality standards.

Employee Productivity: Achieving established operational performance goals.

Safety: Maintaining a safe and organized warehouse environment.

Inventory Discrepancies: Reducing inventory variances, lost materials, and transaction errors.

Continuous Improvement: Implementing effective solutions to improve warehouse efficiency and service quality.

Core Competencies

Leadership and team development

Aviation logistics and material management

Inventory accuracy and traceability

Operational planning and execution

Regulatory and quality compliance

Problem-solving and decision-making

Process improvement

Time management and prioritization

Accountability and attention to detail

Cross-functional communication

Physical Requirements and Work Environment

Ability to work in a warehouse and aviation parts handling environment.

Ability to stand, walk, bend, and move throughout the warehouse for extended periods.

Ability to lift and move materials within established company safety limits, with assistance or mechanical equipment when required.

Ability to work with warehouse equipment and inventory systems.

Ability to work overtime or adjust schedules as operational requirements dictate.