Payroll Administrator in Seneca, New York at Union Concrete and Construction Corp

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Position Details

The Payroll Administrator is responsible for the weekly processing of payroll, maintenance of all records, union fringes & dues reporting, compliance with Davis Bacon & NYS Prevailing Wage Requirements, preparation of certified payrolls, preparation of all government reporting, administering non-union benefits and responding to audits. Also includes some non-payroll duties.

Key Payroll Responsibilities

1. Onboard new employees and complete necessary government reporting
2. Setup and maintain compliant employee files
3. Setup payroll information for each job to ensure appropriate prevailing wage and union reciprocity
4. Setup and maintain union craft wages database in payroll system
5. Understand all union collective bargaining agreements and regularly update comparison chart.
6. Collect time sheets weekly
7. Ensure accurate posting of hours to payroll system
8. Analyze and review timecards to ensure compliance with union rules and legal requirements
9. Ensure consistent interpretation of union rules and hours issues
10. Ensure compliance with prevailing wage requirements – both NYS and Davis Bacon
11. Process payroll and review for accuracy
12. Print and distribute payroll checks and process direct deposits
13. Deposit federal and state payroll taxes in compliance with all due dates
14. Prepare and distribute certified payroll reports
15. Reconcile all payroll GL accounts monthly
16. Prepare all union fringe benefits and dues reports timely and coordinate payment with accounts payable
17. Prepare all required quarterly and annual government reports
18. Complete annual reconciliation of all payroll accounts
19. Prepare W-2s and ACA forms
20. Timely respond to audit requests from union benefit funds and government agencies
21. Track vacation time utilization for non-union employees
22. Administer benefits for non-union employees
23. Annually update payroll procedures in response to new provisions in collective bargaining agreements
24. Annually update all rates in payroll system in response to annual CBA increases and changes in prevailing wage
25. Track subcontractor certified payrolls and ensure subcontractor compliance with prevailing wage requirements
26. Administer any other necessary payroll and benefits related tasks

Other Roles/Responsibilities

1. General office tasks
2. Plan company Christmas party
3. Manage distribution of Christmas hams every year
4. Assist safety director with planning of annual company safety meeting
5. Manage all DMV compliance
6. Keep updated list of vehicles and trailers
7. Register new vehicles and trailers
8. Renew registrations and permits for all vehicles and trailers
9. Manage all company DMV interactions

Benefits

1. 401k Plan with 15% of pay employer profit sharing contribution after 1 year of service
2. Full health insurance fully funded by the employer for all policy types. I.e. family coverage with no payroll deduction
3. Health reimbursement account that fully covers health insurance deductible
4. 80 hours of personal leave on first January 1st after 6 months employment, pro-rata amount from 6 months to January 1st.
5. Paid Holidays: Memorial Day, 4th of July, Labor Day, Thanksgiving, Friday after Thanksgiving, Half Day Christmas Eve, Christmas Day THROUGH New Years Day (excluding weekends).
6. Life insurance and long-term disability

The requirements for the position are:

1. Possess valid driver's license
2. Be us citizen or legally authorized to work
3. Be over 18
4. Detail orientated
5. Interest in the Construction Industry
6. Bachelor’s or associate degree in accounting
7. 2-5 years of bookkeeping experience
8. 5-10 years of payroll experience (construction experience is preferred)
9. Experience with payroll software (vista by viewpoint is preferred)
10. Experience with prevailing wage requirements
11. Experience with union payroll
12. Strong proficiency with Microsoft Office products, including Excel, Word, and Outlook
13. Strong proficiency with Adobe Acrobat
14. Experience with construction accounting software (Vista by Viewpoint is preferred)
15. Strong Business writing and communication kills
16. Strong organizational skills
17. Attention to detail

Union Concrete and Construction Corp is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.