Personal Assistant - (International and Domestic Travel) in at The Calendar Group

Our client is seeking an experienced, resourceful, and highly adaptable Personal Assistant to join a growing PA team supporting a fast-paced global lifestyle. This role is ideal for someone who thrives in dynamic environments, enjoys extensive international travel, and can anticipate needs before they arise.

The principal maintains a demanding and constantly moving schedule with no fixed home base, requiring a candidate who is exceptionally organized, proactive, and able to operate calmly under pressure. The ideal candidate has a resourceful mentality, is comfortable with direct communication styles, and can seamlessly manage logistics, travel, and day-to-day support at the highest level.

Responsibilities

• Provide high-level personal and administrative support to the principal daily
• Coordinate complex domestic and international travel arrangements, including private aviation, hotels, ground transportation, visas, and itineraries
• Ensure seamless travel experiences by proactively managing check-ins, accommodations, reservations, and schedule changes
• Handle day-to-day requests including dining, shopping, appointments, and lifestyle coordination
• Anticipate the principal’s needs and resolve issues quickly and discreetly while traveling
• Maintain constant communication and availability while on rotation
• Coordinate with security, management, vendors, hospitality teams, and external partners as needed
• Manage calendars, schedules, and last-minute logistical changes efficiently
• Assist in creating structure and continuity within the growing PA team
• Support operations in fast-moving and unpredictable environments with professionalism and composure

Qualifications

• Prior experience as a Personal Assistant, Executive Assistant, Traveling Assistant, or similar high-level support role
• Strong experience coordinating complex international travel and luxury logistics
• Ability to thrive in a constantly changing, travel-heavy environment without a fixed base location
• Exceptionally organized, proactive, and solutions-oriented
• Calm under pressure with excellent problem-solving abilities
• Comfortable working flexible hours across multiple time zones