Event and Communications Coordinator in Princeton, New Jersey at Princeton University

Data and Intelligent Systems (DaIS) is a newly established unit that aims to be agile, enabling it to seize new opportunities and adapt to future advancements in AI. It will provide essential administrative support for high-impact research projects that will transform research and its applications at Princeton and beyond. DaIS is composed of two domain pillars: Princeton Statistics and Data Science (PSDS) and Princeton Artificial Intelligence (PAI). A third educational pillar will support interdisciplinary undergraduate and graduate level programming in these fields, and in new ones as they arise.

Reporting to the Assistant Director of Administration and Communications Manager, the Events and Communications Coordinator supports organizational visibility and engagement through planning and executing events while managing internal and external communications. Coordinates logistics, vendor relations, promotional campaigns, digital content, and stakeholder communications to ensure successful events and consistent brand messaging.

This position may occasionally require work outside regular business hours, including evenings and weekends.

Event Assistance

• Plan, coordinate, and execute in-person, virtual, and hybrid events from concept through post-event evaluation. Assist with logistics including pre-, post, and on-site coordination of full event lifecycle; pivots easily between the different tasks required for planning.
• Research and engage vendors based on their creativity, quality, and cost. Manage the record of event spending, event service contracts, purchase orders, and travel and expense reconciliation.
• Participate in cross-functional project teams and proactively engages in continuous improvement of event operations.
• Uphold all university policies and procedures that pertain to events, safety, travel, financial support, and space usage.
• Assist with event-related payment, reimbursements, and stipend disbursements.
• Serve as backup to the Event Coordinator.

Communications content management

• Publicize DaIS’ research, news and events, partnerships, outreach and teaching. Evaluate the inventory of existing content. Benchmark peer websites, newsletters and social media.
• Work collaboratively with faculty and staff to raise the DaIS' overall visibility and promote its accomplishments. Oversee visual communications (posters, banners etc.).
• Develop and maintain social media platforms and manage websites to ensure up-to-date content and engagement with stakeholders.
• Promote news stories on social media accounts (X, Facebook, Instagram, LinkedIn).
• Monitor affiliated faculty social media accounts and share/re-post relevant news.
• Manage email marketing efforts and be accountable for keeping the mailing lists up to date.
• Handle all event-related communications such as managing marketing of the events such as submitting posters for printing (proofreading included), sending weekly event updates to constituents, and coordinating event communication with relevant departments on campus.
• Serve as backup to the Communication Manager.

Essential minimum required knowledge, skills, competencies, and abilities

• 1 - 2 years of experience in event planning as well as event marketing/branding
• Proven track record of creative, successful events
• Experience coordinating promotional communications
• Excellent organizational, interpersonal, communication, negotiation, and multitasking skills
• Ability to remain calm under pressure and maintain a customer-service mindset
• Ability to multitask and work effectively in a pressured work environment with changing priorities and limited supervision
• Possess solid knowledge of organizational policies and practices in order to interpret and determine appropriate course of action effectively and appropriately
• Must be able to work independently to complete projects effectively as a member of a team

Preferred knowledge Skills, abilities, experience, and other education

• Prior experience working in higher education institutions

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.