Operations Coordinator in Schenectady, New York at Ellis Medicine

BASIC FUNCTION:

The Operations Coordinator supports the COO/CNO and proactively provides administrative and organizational support to the COO/CNO and subordinates. The Operations Coordinator seamlessly collects monitors, analyzes and disseminates information to the team(s), leads departmental initiatives and works collaboratively by supporting various projects and reporting requirements.

EDUCATION AND EXPERIENCE REQUIREMENTS:

Bachelor’s degree in a related field plus two or more years of professional work history.

Experience in providing high-level administrative support to executives.

Detail oriented, organized with proven ability to successfully multi-task.

Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally.

Ability to work in a fast-paced and sometime unpredictable environment; works well under pressure and tight deadlines.

SECTION III

MAKING ELLIS EXCEPTIONAL (MEE) BEHAVIORS & STANDARDS

SECTION IV:

RESPONSIBILITIES OF THE POSITION:

• Maintain an accurate and detailed calendar for COO/CNO, manage and log incoming scheduling request, re-schedule meetings upon request, proactively communicate changes and anticipate and respond to scheduling conflicts.
• Track tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments.
• Provide special project leadership and support as needed.
• Conduct preliminary research on a variety of topics; draft materials as needed.
• Responsible for accurately recording and transcribing meeting minutes. Prepares minutes in the format used by Ellis. Timely distribution of the minutes to the appropriate individuals.
• Prioritizes workload and performs tasks quickly and accurately
• Works independently and assures deadlines are met.
• Works in a collaborative manner with co-workers within the department as well as other across the hospital.
• Adheres to hospital policies and procedures related to Mandatory Education and Annual Health Assessment
• Adhere to patient privacy policies and procedures, maintain confidentiality.
• Adhere to the Making Ellis Exceptional (MEE) Behaviors & Standards and AIDET (Acknowledge, Identify, Duration, Expectation, Thank) and initiate, promote, and support change initiatives.