AR & Purchasing Lead in Brookfield, Wisconsin at Frontier Dental Laboratories, Inc.

Nu-Art Dental, a proud member of the Denbright Dental Labs family, is seeking a AR & Purchasing Lead.

The AR & Purchasing Lead is responsible for overseeing daily administrative operations, inventory management, purchasing coordination, and office support functions. This position serves as a key partner to the Operations Manager, helping ensure efficient workflows, accurate inventory control, and effective communication across departments.

Key Responsibilities

Accounts Receivable

• Prepare and issue customer invoices and statements accurately and on schedule.
• Monitor aging reports and follow up on past-due balances with customers.
• Resolve billing discrepancies, disputes, and customer account inquiries promptly and professionally.
• Track collection metrics, such as days sales outstanding and aging trends, and report them to management.
• Maintain accurate customer account records and documentation.
• Flag credit and collection risks to the Operations Manager.

Purchasing & Inventory

• Maintain accurate inventory levels for laboratory, office, and operational supplies.
• Monitor stock usage and identify replenishment needs.
• Process purchase orders and manage vendor relationships and order accuracy.
• Track deliveries and confirm timely receipt of materials.
• Match purchase orders, receipts, and vendor invoices, and route them for payment.
• Conduct routine inventory audits and reconcile discrepancies.

Operational & Administrative Support

• Maintain records, reports, and operational documentation.
• Support scheduling, meetings, and department communications.
• Assist with policy implementation, special projects, and process improvements.
• Identify opportunities to improve efficiency in billing, purchasing, and workflow processes.
• Provide back-up support for critical office functions as needed.

Team Coordination

• Support onboarding and training of administrative personnel.
• Help coordinate workload distribution and task prioritization.
• Act as the point of contact for billing, purchasing, and inventory-related issues.
• Foster effective communication between departments.

What We’re Looking For

• Associate's degree in accounting, business, or a related field preferred, or equivalent work experience.
• 3+ years of experience in accounts receivable, billing, collections, purchasing, inventory, or office operations.
• Working knowledge of AR processes, including invoicing, cash application, collections, and account reconciliation.
• Experience with accounting or ERP software and inventory tracking systems.
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong organizational and time-management skills with close attention to detail.
• Excellent communication and problem-solving skills, including professional customer and vendor interactions.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience in a dental laboratory or healthcare billing environment is a plus.

Reporting Structure

Reports directly to the Operations Manager and serves as a key operational support resource for departmental leadership.

Schedule

· Full-time position

· Monday – Friday

· 7:00am- 3:30pm

Benefits

Full-time benefits include:

· Medical, Dental, Vision

· 401(k) with company match

· Paid time off and holidays

· Life insurance, disability coverage, and supplemental coverage

Ready to Apply?

If you’re ready to lead a team and grow with a company that values your expertise—we want to hear from you.

Apply in 3 minutes and hear from us within a week.