Executive Assistant in West Palm Beach, Florida at United Franchise Group Payroll Inc

About the Company:

Imagine a career where your passion meets purpose, and your work has a global impact. At United Franchise Group, we're not just offering jobs-we're offering the chance to be part of something bigger. We're looking for individuals who want to innovate, inspire, and lead in a company that's shaping the future of franchising worldwide.

For nearly 40 years, UFG has been at the forefront of franchising, growing from a small team to an international powerhouse with over 1800 locations in 60 countries. But we're just getting started, and we want you to be a part of our next chapter. Whether you're just starting out or looking to take your career to new heights, UFG offers positions at every level, with the tools and support to help you succeed.

Our headquarters in West Palm Beach, FL is more than just an office-it's a hub of creativity, collaboration, and community. Here, you'll find a culture that celebrates diversity, encourages innovation and rewards hard work. From day one, you'll be surrounded by people who are passionate about what they do and driven to make a difference.

At UFG, we're proud to be recognized as the #1 Best Place to Work in South Florida (Large Company Division, 2026), reflecting our people-first culture and commitment to creating an exceptional employee experience.

This is more than a career-it's a calling. At UFG, we believe in taking care of our team as they take care of our franchisees. That's why we offer competitive pay, comprehensive benefits, and perks that go beyond the ordinary.

Are you ready to make your mark? Join us at UFG and be part of a team that's changing the world, one franchise at a time.

About the Role:

The Executive Assistant provides administrative support to their designated Brand President and/or Executive.

Responsibilities:

• Schedule meetings (in-person and virtual) and brand events, prepare meeting agendas, and schedule conference calls.
• Prepare reports and financial data.
• Manage and coordinate Executive’s calendar in Outlook .
• Answer, screen, and direct all incoming calls, handling issues properly, and transferring or relaying messages internally or externally.
• Answer, screen, direct and respond on behalf of Executive emails for multiple accounts.
• Coordinate and manage travel arrangements, bookings, and hotel reservations with our travel department, coordinating reimbursement in a timely manner.
• Prepare expense reports, prepare, and get approval on purchase orders, review department/brand PTO for approval.
• Organize and sustain a filing system, filing correspondence, and other records.
• Manage time effectively to meet and exceed deadlines.
• Manage Executives time effectively so that he is able focus on the most important tasks.
• Manage Executives business social media accounts.

Qualifications:

• Bachelor's degree (B. A., B.B.A., or B.S.) or equivalent from four-year college or university; or Associate's degree (A. A. or A.S.) or equivalent from two-year college or technical school; or one to three years related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Proficient in the Microsoft Office Suite.
• Strong communication, organization, and listening skills.

Once you become part of our amazing team of winners you'll enjoy:

Competitive compensation

Comprehensive training to hone your skills at our headquarters

Travel opportunities

Medical, Dental, Vision, and Life insurance coverage

Generous time off (PTO)

401(k) plan with company match

Social gatherings and team building activities

Leadership workshops for personal development

Recognition for our top performers

Philanthropy - a chance to give back to the community

Apply today!