AI Bid & Proposal Manager in United States at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an AI Bid & Proposal Manager based in United States.

This is a high-impact role at the intersection of strategy, writing, and AI-driven operations, where you will own the full RFP lifecycle and help shape how proposals are created at scale. You will operate as a key driver of revenue enablement, transforming complex technical and product inputs into clear, compelling, and competitive submissions. The environment is fast-paced and highly collaborative, working closely with Sales, Product, and Engineering teams across North America. Beyond managing deadlines and submissions, you will design and optimize an AI-augmented proposal system that improves speed, consistency, and quality. This includes building and maintaining a structured knowledge base that powers automated drafting and response generation. The role combines hands-on bid ownership with systems thinking, making it ideal for someone who enjoys both execution and process innovation. Your work will directly influence win rates, deal velocity, and overall go-to-market effectiveness.

You will own and continuously improve the end-to-end RFP and proposal lifecycle while also building the systems that make it faster and more scalable. This includes coordinating cross-functional contributors, ensuring compliance, and delivering high-quality submissions under tight deadlines.

• Manage the full RFP process from intake, bid/no-bid evaluation, coordination, and submission
• Maintain a structured pipeline of active bids and ensure timely execution across competing priorities
• Coordinate input from SMEs across Sales, Product, Engineering, and Professional Services
• Develop and refine a reusable proposal content library, including narratives and standard responses
• Operate and improve an AI-assisted proposal workflow using retrieval-augmented generation (RAG) principles
• Maintain and curate a high-quality answer corpus, including continuous updates and feedback integration
• Ensure proposal submissions meet formatting, compliance, and client-specific requirements
• Track performance metrics such as win rates, cycle times, and proposal quality to drive continuous improvement
• Conduct post-submission analysis and embed learnings into future responses

You bring experience in managing complex RFP processes in a technology or B2B software environment, combined with strong writing ability and hands-on familiarity with AI-enabled workflows. You are highly organized, comfortable working independently, and able to coordinate multiple stakeholders effectively.

• 3+ years of experience in RFP, bid management, or proposal development in a B2B software or tech environment
• Hands-on experience using AI tools (LLMs, prompt engineering, or RAG-based workflows) to improve knowledge work
• Strong writing and editing skills with the ability to translate technical content into persuasive narratives
• Excellent organizational skills and ability to manage multiple deadlines simultaneously
• Experience collaborating with cross-functional teams and subject matter experts
• Familiarity with proposal tools (e.g., RFPIO, Loopio, Responsive) is an asset
• Exposure to utilities, ERP, or regulated software environments is a strong plus
• Understanding of data retrieval concepts (e.g., vector search, hybrid retrieval) is an advantage
• Ability to work autonomously while maintaining strong alignment with stakeholders

• Competitive base salary plus performance-based commission
• Comprehensive medical, dental, and vision coverage from day one
• Employee stock ownership and retirement savings matching programs (RRSP/401k)
• 3 weeks of vacation plus 5 personal days
• Remote-first work environment across Canada and the US
• Lifestyle rewards and employee recognition programs
• Learning opportunities and exposure to cutting-edge AI-driven workflows
• Inclusive, collaborative work culture focused on innovation and continuous improvement