Administrative Assistant to the Center for Clinical Skills Development in Fort Smith, Arkansas at Arkansas Colleges of Health Education

LOCATION

This position is fully on-site and requires a regular presence in Fort Smith, Arkansas. Remote or hybrid work is not available for this position.

JOB SUMMARY

The Administrative Assistant to the Center for Clinical Skills Development Coordinator will advance the mission in part by providing a variety of administrative, logistical, and operational support across the department with primary support to the Director, Center for Clinical Skills Development.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Facilitate communication among the CCSD, faculty, administrators, staff, students, residents, and outside contacts on a daily basis to promote effective working relationships.
• Assist the CCSD with preparation of communications, presentations, budget, accreditation, expense reports, operational and strategic planning documents.
• Manage the day-to-day operations of the CCSD including screening of telephone calls, responding to emails, opening and distribution of mail as requested, greeting of visitors and coordination of tours.
• Coordinate the professional schedule of the Director, Center for Clinical Skills Development.
• Coordinates with various programmatic coordinators to confirm the availability of the facilities, staff, and other resources required to conduct clinical skills lab sessions and ensures faculty have access and training for LearningSpace.
• Act as a resource for and assist departmental staff with administrative tasks as needed, to include coordination of travel, travel request forms, and accommodations.
• Assume responsibility for the development and administration of specific projects as assigned.
• Records, distributes, and maintains minutes for meetings as directed by the Director, Center for Clinical Skills Development.
• Assist with the scheduling of educational activities within the CCSD, to include residencies, C3DO, residency bootcamp, American Heart Association certification classes, and other curricular events.
• Demonstrate an ability to work as a group leader and group member; team player.
• Demonstrate and role model an ongoing ability to work cooperatively with colleagues, faculty, supervisors and support staff.
• Assist with proctoring patient encounters, as needed.
• Assist with scheduling standardized patients, as needed.
• Assist with ordering and management of supplies and inventory.
• Track equipment requests and check-outs.
• Creates calendar invitations for faculty (full-time, part-time, and adjunct) participating in simulation activities.
• Other duties as assigned by the Director, Center for Clinical Skills Development or their designee.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Minimum Qualifications:

• High School Diploma
• Two (2) years’ experience as Administrative Assistant or related support role; in lieu of Administrative Assistant experience, applicants with a bachelor’s degree will be considered.
• Must have advanced computer skills with ability to learn new software applicable to Simulation and higher education.
• Proficiency in Microsoft Excel, Word, and Outlook.

Preferred Qualifications:

• Bachelor's degree
• Three years (3) experience as Administrative Assistant.
• Experience at an accredited university, health professions college, or medical school.
• Proficient in software applications applicable to higher education.

Required knowledge, skills, and abilities

• Demonstrate proficiency in computer skills, i.e. Microsoft Office.
• Display professionalism for the college in all communication and interaction.
• Ability to maintain confidentiality and privacy.
• Ability to prioritize and organize numerous and varied assignments.
• May be required to lift/move objects greater than +/- 30 lbs.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

ACHE is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate regarding applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.

• Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
• Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
• Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
• Strong organizational skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both routine and complex nature.
• Expertise in negotiation.

Physical and Sensory Abilities

• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.
• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
• May require significant travel or work away from campus.
• Requires attendance at events representing ACHE both within as well as outside of the college setting.
• Frequently required to work at a desk, conference table or in meetings of various configurations.
• Frequently required to see for purposes of reading matter.
• Frequently required to hear and understand speech at normal levels.
• Occasionally required to lift items in a normal office environment.
• Ability to safely lift and carry up to 40 lbs., with or without reasonable accommodation.
• Frequently required to operate office and presentation equipment.

If you need assistance in the application process because of a disability, or any other reason, please contact Vicki Broadaway, Vice President and Chief People Officer, at 479.308.2290 or hr@achehealth.edu.

Arkansas Colleges of Health Education is an equal opportunity employer.