Program Manager in Princeton, New Jersey at Princeton University

Job Type Full-Time

Overview

The Program in Latin American Studies (PLAS) seeks a Program Manager to provide administrative oversight and support for this academic unit. Reporting to the PLAS faculty Driector, the Program Manager executes policy and provides strategic direction for the operation of the program. The Program Manager participates in short and long-term planning for program operations and activities, and ensures that the faculty, students, and staff in the program have the necessary assistance to carry out their academic, research and administrative duties. While the director establishes the academic and intellectual direction of the program, the program manager provides support for the director’s vision.

The three most important aspects of the program manager’s responsibilities are financial management, staff supervision, and academic management. The program manager ensures that all internal deadlines are met and that the department is compliant with all internal guidelines and external regulations. The program manager is responsible for attending all relevant training classes offered by the University pertaining to these duties.

Responsibilities

Budget and financial management:
In collaboration with the Director, the program manager develops the administrative budget for the program. The manager is responsible for careful and appropriate management of the budget, monitors spending, and provides regular and timely analyses and projections to the Director.

Academic management:
The program manager oversees the undergraduate minor and graduate certificate, including monitoring student course work requirements, preparing and submiting courses, and related tasks and communications.

Personnel Management:

The program manager coordinates searches PLAS personnel searches, and manages all aspects of personnel appointments and onboarding. The program manager supervises the hiring, performance reviews, merit increase process, and terminations of the Events and Communications Coordinator and the IT support specialist.

Events and Communications:

The program manager provides general oversight of seminars/lectures, workshops, conferences, advisory council, Class Day, faculty meetings, and Princeton Reunions. The program maanger directs all administrative aspects of the Global Seminars offered in Latin America, as applicable, during the summer. The role also oversees the coordination of the annual report, and all publicity including newsletters, brochures, e-announcements and website.

Qualifications

Essential Qualifications

- Bachelor's gegree or equivalent, and at least five years of relevant work experience.

- Demonstrated leadership, problem-solving, decision-making, and communications skills.
- Ability to effectively manage the resources of the department: experience in budget management, oversight of financial operations.
- Supervisory experience and ability to coach and mentor staff
- Superior organizational skills and ability to manage multiple priorities.
- Strong interpersonal skills and the ability to communicate in a manner that is professional, objective and easily understood.
- Sensitivity to the needs and concerns of faculty, staff, and students and other members of the University community.
- Knowledge of University policies, visa regulations, federal work study requirements, tax laws and fair labor standards.

Preferred Qualifications

- Intermediate or advanced proficiency in Spanish desirable
- Experience in university administration strongly preferred
- Experience in facilities management

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours
36.25

Eligible for Overtime
No

Benefits Eligible
Yes

Probationary Period
180 days

Essential Services Personnel (see policy for detail)
No

Physical Capacity Exam Required
No

Valid Drivers License Required
No

Experience Level
Mid-Senior Level

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Salary Range
$98,000 to $110,000