Accounting Associate IV, Business Services at University of Montana (UM), Helena College, and UM Western – Missoula, Montana

Business Services- Payroll invites applications for an Accounting Associate IV to process invoices and payables pertaining to payroll liabilities utilizing university systems to include but not limited to, unions, child support/garnishments, campus deductions and federal and state tax deposits as necessary for each payroll cycle.

• Prepare, verify accuracy, and distribute Bi-Weekly/Monthly deduction reports to vendors and campus partners
• Report retirement/ pension contributions and earnings for the University of Montana’s three retirement entities
• Responsible for any additional taxable fringe benefits such as; moving expenses, meal reimbursements, housing allowances and any other miscellaneous non-cash transactions
• Ensures that the University of Montana is in compliance with all laws in regard to the employment of Foreign Nationals
• Maintain a database of special tax circumstances pertaining to Foreign National and out of state employees
• Will process the deposit weekly for any incoming payments
• Assist the Finance Manager with administering payroll audits, deduction and liability account reconciliations, and research projects
• Calculate, print and enter manual checks in Banner to correct payroll errors. Will also assist with overpayment re-calculations and help with repayment options
• Responsible for processing payroll transactions that affect the State Treasury such as EFT Rejects, Warrant Replacement Requests, Stale-Date Warrants, and Warrant Cancellations

• Associate's degree in accounting or two (2) years of advanced payroll experience, or an equivalent combination of education and experience
• Ability to pay close attention to detail to ensure the highest level of accuracy
• Effective communication skills, including the ability to effectively write professional memos, letters, emails, documents, and reports
• Demonstrated ability to analyze and reconcile data in a variety of formats
• Organizational, multi-tasking, and time management skills
• Experience with creating spreadsheets and databases in order to utilize information for tracking and analysis
• Demonstrated ability to provide exceptional customer service, while clearly explaining complex information
• Experience with maintaining strict confidentiality
• Demonstrated analytical and problem-solving skills
• Demonstrated ability to work closely with business contacts to ensure compliance with complex set of regulations

Preferred Qualifications

• Related work in higher education or large institution

Position Number: 013510

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Probationary Period: Six (6) months minimum

Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.

A complete application includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience
3. Three (3) Professional References – names and contact information

The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.