Project Administrator at Goodfellow Bros Inc – Oahu-Kapolei, Hawaii

Position Summary

Hawaii Drilling & Pump Service (HDPS) is a vibrant and expanding company committed to excellence in our industry. With a team of dedicated professionals, we take pride in delivering exceptional service to our clients. As we continue to grow, we are excited to welcome a talented Project Administrator to join our team in Kapolei, Hawaii, and contribute to our continued success.

Benefits

We offer employees (and their families) medical, dental, vision, disability, and basic life insurance. Employees are able to enroll in our company's 401k plan, as well as profit sharing plan. New hires also accrue fifteen days of vacation leave annually, and receive ten paid holidays, and nine days of sick leave throughout the calendar year.

Essential Functions

As a Project Administrator at HDPS, you will play a pivotal role in supporting both our office and field teams. Your day-to-day responsibilities will include:

• Help develop and implement purchasing policies and procedures to increase efficiency; fostering relationships with new and existing suppliers and vendors; evaluating performance.
• Obtain competitive pricing from suppliers/vendors. Support Project Managers during the bidding process.
• Track and report price history of material purchases.
• Develop and monitor inventory control (stock material, small tools, consumables).
• Issue purchase orders.
• Coordinate shipping, delivery, and receipt of project materials for Project Managers. Work with Project Managers to ensure timely and efficient delivery of all materials to project sites.
• Assisting Project Managers with administrative duties.
• Managing project submittals and daily reports correspondence.
• Prepare Well Video Reports, Well Completion Reports, Deviation Reports.
• Assist with filing and scanning printed documentation.
• Assist in coordinating travel arrangements for field employees.
• Assist with processing and tracking of project documents (contracts, subcontracts, bonds, submittals, COIs, POs, etc.)
• Maintain accurate transaction records and reports, filing and copying documents as needed.
• Supporting the office manager in onboarding new employees.

Required Education, Experience, and Technical Knowledge

• Three to five years of project administration experience in the construction industry (preferred).
• Proficiency in MS Office applications.
• Must currently live in Hawaii.