Office Coordinator at PR ASSET MANAGEMENT INC – Park Ridge, Illinois

BJB Properties, Inc. is a stable and growing Real Estate Development and Management Company with over $1.5 Billion in assets located close to O’Hare airport. PR Asset Management, which works with BJB Properties, Inc., has an opening as an Office Coordinator. This position works primarily doing Reception work but does have duties with the Accounts Payable team in Park Ridge, IL. The company has experienced immense growth over the last decade and owns over 75 properties with a staff of over 200. With more than 100 years of collaborative experience in the real estate industry, our team is committed to the rehabbing of the city's finest vintage buildings into elite downtown apartments that offer wonderful modern amenities, while still retaining their classic charm. Below highlights the responsibilities and desired skills necessary for the job:

Responsibilities include:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Processing invoice payments by posting them into accounting database, contacting vendors, reconciling the invoices
• Answering, screening, and forwarding incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary supplies including beverages
• Receive, sort and distribute daily mail/deliveries
• Order supplies, keep inventory of stock, and replenish supplies
• Update calendars and maintain conference room schedule
• Perform clerical duties such as filing, photocopying, faxing and shipping
• Assists partners of Company with a wide range of projects
• Recommend and implement process improvements

Skills Required

• 2 – 4 years’ experience as a Receptionist, Front Office Representative or similar role
• Previous accounts payable experience a plus
• Works well with others regarding communication and deadlines yet able to work independently, take initiatives, and re-set priorities
• Consistent, professional dress and manner
• Ability to multi-task and track multiple projects at once
• Extreme attention to detail including strong organization skills
• Good written and verbal communication skills
• Comfortable working with a wide variety of other employees in various circumstances
• Intermediate experience with Microsoft Office Suite
• Knowledge of YARDI Property Management software a plus

Benefits Include

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance, Short and Long Term Disability
• 401k (Matching)
• Paid Holidays and Paid Time Off

Pay Range: $20 - $22 an hour