Executive & Project Assistant at Corporate Office – Midlothian, Virginia

We are seeking a dynamic, highly organized, and versatile Executive & Project Assistant to support our company president and management team. This role is ideal for a “jack of all trades” who thrives in a fast-paced environment, is tech-savvy, and has a strong presence on social media. The ideal candidate will also bring experience in the mortgage industry and demonstrate exceptional customer service and communication skills.

• Provide high-level administrative support to the President, including calendar management, travel coordination, and meeting preparation.
• Assist department managers with various projects, ensuring timely execution and follow-up.
• Manage and grow the President’s professional social media presence (LinkedIn, Instagram, etc.) in alignment with company branding and goals.
• Draft, edit, and distribute internal and external communications.
• Coordinate company events, meetings, and special initiatives.
• Maintain confidentiality and handle sensitive information with discretion.
• Support customer service efforts by responding to inquiries and assisting with client communications.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create reports, presentations, and documentation.
• Leverage mortgage industry knowledge to assist with related tasks and communications, if applicable.
• Other duties as assigned.

Qualifications:

• Proven experience as an executive assistant, project coordinator, or similar role.
• Strong understanding of social media platforms and content creation strategies.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Professional demeanor with a customer-first mindset.
• Ability to work collaboratively with executives, managers, and staff with a high standard for confidentiality.
• Mortgage industry experience is highly preferred.

Preferred Skills:

• Work management tools (e.g., Microsoft Office, Smartsheet, Zendesk)
• Familiarity in the mortgage industry is a plus.
• Exceptional communication skills with a commitment to privacy and confidentiality.

EEO/AA/M/F/Veteran/Disability