Administrative Assistant II in Pittsburgh, Pennsylvania at University of Pittsburgh

Administrative Assistant II

Office of Administration-Health Sciences - Pennsylvania-Pittsburgh - (26006950)

Provides administrative support to the Senior Vice Chancellor's Office - Health Sciences (SVCOHS) Human Resources team and serves as a liaison between the team and departments across the Health Sciences schools. Acts as the primary point of contact for Child Protection Clearance and Workers Compensation processes; maintains personnel records and new hire compliance documentation; tracks annual performance appraisal completion; coordinates staff recognition and training communications; and supports SVCOHS HR leadership with special projects, communications, and presentation materials. Maintains strict confidentiality and ensures accuracy and timeliness across all HR compliance and administrative functions.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

• Executive & Administrative Support.

• Child Protection Clearance Compliance.

• Workers Compensation Liaison.

• Personnel Records & New Hire Compliance.

• Performance Management Tracking.

• Staff Recognition Program Coordination.

• Training Communication & Coordination.

• Communication & Presentation Support.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m

Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range: $17.74 - $24.39 per hour

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter