Nursing Education Admin Assistant in Basking Ridge, New Jersey at Everleap Fertility
Job Description
Everleap Fertility has a need for a Nursing Education Admin Assistant to join our Education team in Basking Ridge, NJ. This is a full-time hybrid role working Monday-Friday from 8:30am-4:30pm.
Job Purpose: The Nursing Education Administrative Assistant performs related administrative and support functions to ensure the smooth and effective operations of the department of Nursing Education. They also provide administrative support to the IVIRMA Director of APPs as well as the Director of Compliance in relation to the Clinical Practice Guideline (CPG) Committee and provider sign off.
Essential Functions and Accountabilities:
-Function in the coordination, implementation, monitoring, and maintenance of IVIRMA RN Bootcamps and Orientation
-Develop and maintain office files, nursing files, and other appropriate records
-Manage the Department of Nursing Education folder and One Note account
-Schedule meetings, send out meeting notices, and maintain the department calendar.
-Take minutes during meetings relating to the IVIRMA Department of Nursing Education
-Film/record all relevant lectures for the Department of Nursing Education and save appropriately
-Coordinate necessary paperwork for preparing APU Lectures and providing nurses their contact hours
-Admin functions as they relate to the maintenance of the APU accreditation
-Coordinating the CPG Committee meetings as a committee admin. This primarily involves supporting our CPG Committee by ensuring efficient operations, meticulous record-keeping, and timely dissemination of meeting minutes.
-Maintaining the DocuSign records and spreadsheet for SOP/CPG provider sign-off
-Work on special projects as needed
-Prepare documents and reports as requested by Manager of Nursing Education and Clinical Nurse Educator
-Compose written correspondence and materials; create and update all departmental forms, reports, statistical data, and other materials pertaining to the Department of Nursing Education
-Upload, embed, organize, and manage all audio/visual lectures and materials
-Document design and management for PDF content created by the Department of Nursing Education
-Establish and maintain cooperative working relationships with other employees at IVIRMA to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully
-Initiate, process and track departmental forms such as purchase orders, supply requisitions, printing requests.
-Manage distribution of all incoming and outgoing mail; screen and respond as necessary. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures.
APP Department:
-Support the APP Department as an organized and proactive administrative assistant.
-Manage APP Admin One note/APP shared drive
-Maintains accurate records and documentation for APP departmental activities.
-Coordinate NP/PA student clinical rotations - acts as liaison between RMA, NP and PA programs, and students
Supervisor Responsibilities (if applicable): N/A
Academic Training:
- High School Diploma acceptable with appropriate experience
- Studies level: High School Diploma or equivalent (GED)
- Associate Degree
- Studies level: Associate's degree
Languages (if applicable): N/A
Position Requirements/Experience
Minimum of two years’ experience in a multi-provider practice with proven work experience in both clinical and administrative areas
- Prior experience in women’s healthcare – preferred
- Ability to identify what information is needed by others for effective actions
- Ability to deal with other IVIRMA employees in a tactful and courteous manner.
- Ability to devise or adopt office procedures to changing organizational needs
Technical Skills:
- Utilize computerized data entry equipment and various word processing, spreadsheet and file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary, and summarizes data in preparation of standardized reports
Everleap Fertility offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week:
• Medical, Dental, Vision Insurance Options • Retirement 401K Plan • Paid Time Off & Paid Holidays • Company Paid: Life Insurance, Long‑Term Disability & AD&D • Flexible Spending Accounts • Employee Assistance Program • Tuition Reimbursement
About Everleap FertilityEverleap Fertility:
Built on the legacy of RMA, Boston IVF, Conceptions, and six other leading North American fertility practices, Everleap Fertility brings together more than 200 physicians and embryologists across 60+ locations in the U.S., including 25 IVF laboratories focused on the next leap forward in reproductive medicine. Together, we have helped hundreds of thousands of patients build families for more than 40 years. As part of IVI Institute, Everleap Fertility contributes to a global community working together to advance the field and bring progress in reproductive medicine into patient care.
EEO Statement“Everleap Fertility is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. Everleap Fertility is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Everleap Fertility are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Everleap Fertility will not tolerate discrimination or harassment based on any of these characteristics. Everleap Fertility encourages applicants of all ages.”
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