Supervisor, Accounts Payable in Uniontown, Ohio at Securitas Electronic Security Inc.

Job Summary:

The Accounts Payable Supervisor is responsible for managing the day-to-day activities of the Accounts Payable team, working in a multi-faceted and dynamic work environment, ensuring company payments and procedures are compliant with company policy, and ensuring company assets are protected. The Accounts Payable Supervisor will assist and support the Accounts Payable Manager in all departmental initiatives.

Responsibilities:

• Mentor, communicate, develop, train, and provide guidance and direction to Accounts Payable staff
• Monitor and manage Accounts Payable workflow to ensure invoices are processed accurately in accordance with company policy and payments are completed timely
• Participate, contribute, and/or lead process reform, executing changes in procedure, process, and operations to improve controls and maximize efficiencies
• Communicate, educate, and provide guidance and direction to internal customers as needed
• Serve as contact for reconciliation and resolution of complicated issues, working with vendors and internal departments to resolve invoice discrepancies and disputes, managing and maintaining supplier accounts so they are in good standing
• Assist with root cause analysis of workflow issues and invoice processing delays in order to recommend and resolve upstream process issues
• Build solid relationships across all business lines and various levels of management, providing and garnering cooperation and positive interaction with co-workers
• Maintain controls for the prompt and accurate distribution of payments
• Develop, evaluate, and provide regular and routine feedback to team members regarding performance, service levels and KPI’s
• Develop and provide regular reporting for vendor spend, work volumes, and workflow issues using Power BI
• Develop and work as one of the team
• Communicate and escalate issues of non-compliance or concern to management
• Assist vendor management, including guidance for set up of new vendors, obtaining W9’s and ACH banking verification
• Assist with the required federal and state reporting within prescribed due dates and provide necessary support for the annual 1099MISC/1099NEC/1099R reporting
• Readiness to go the extra mile to avoid mistakes and produce new opportunities
• Conversant with internal control procedures and concepts
• Ability to adjust to diverse ideas, impressions or schemes from individuals or changing preferences
• Additional responsibilities to be determined as needed

Requirements:

Technical Expertise:

• Experience with SAP for Accounts Payable
• Proficient knowledge of other major ERP accounting software for Accounts Payable preferred
• Experience with ERP and invoice automation software implementation, preferred
• Experience with OCR and or scanning technology
• Previous experience reengineering, redefining & documenting processes & procedures helpful
• Previous experience reviewing GRIR reconciliation (Goods Received Not Yet Invoiced/Invoices Not Received)
• Previous experience with the development & implementation of KPI’s useful
• Previous P2P workflow tools helpful: Quickbase, Smartsheet
• Proficient with Power BI and MS Office (Excel, Word, PowerPoint etc.)
• Time management and workload efficiency skills
• Ability to delegate duties, tasks, and reports
• Ability to communicate effectively, both verbal & written, with all internal & external customers
• Previous Project Management experience helpful

Education and Experience:

• 3-5 years of previous Accounts Payable Supervisory experience or 5 years of full cycle Accounts Payable experience in a lead position

Additional requirements:

• Ability to work under pressure and within time constraints
• Persistence with finishing projects and assignments despite hindrances
• A positive attitude