Construction Office Manager – Payroll & HR Oversight at West Coast Removal – Lincoln, California

Construction Office Manager Payroll & HR Oversight

Lead Payroll and Compliance. Support the Operations Behind West Coast Removal.

Job Title: Construction Office Manager Payroll & HR
Company Name: West Coast Removal
Pay Range: $40 $45 per hour (based on experience)
Employment Type: Full-Time, In-Office
Schedule: MondayFriday
Location: Lincoln, CA
Industry: Commercial Selective Demolition

Job Overview

West Coast Removal is seeking an experienced and highly organized Construction Office Manager to oversee payroll, HR administration, and daily office operations. This leadership-level administrative role is responsible for ensuring payroll accuracy, maintaining California labor law compliance, and supporting efficient office operations. Experience managing payroll and compliance in a construction or field-crew environment is strongly preferred.

This position works directly with company ownership and supervises administrative support staff. It is not a clerical or entry-level administrative role. We are looking for someone who can build structure, maintain compliance, and confidently manage sensitive matters with professionalism and discretion.

Who We Are

West Coast Removal is a woman-owned, family-run demolition company founded in 2011, backed by over 20 years of industry experience. We specialize in commercial selective demolition and have built our reputation on quality, safety, and integrity.

While family-owned, we operate with professional systems, high compliance standards, and strong leadership expectations. We value trust, integrity, and clear communication. Every team member plays a role in maintaining the stability and success of the company.

This role is critical to maintaining the foundation of our business operations.

Key Responsibilities

• Payroll & Compliance

  • Oversee weekly payroll for approximately 3540 employees

  • Ensure accurate handling of California overtime, double time, and blended/weighted overtime calculations

  • Administer travel time, per diem, PTO, and California sick pay accruals

  • Review wage statements for California labor law compliance

  • Process final paychecks in accordance with California requirements

  • Coordinate with payroll providers and/or PEO

  • Proactively identify and resolve payroll discrepancies

• Human Resources

  • Manage employee onboarding and offboarding processes

  • Maintain employee personnel files and documentation

  • Ensure ongoing compliance with California labor laws and employment regulations

  • Track PTO, sick time, and employee leave balances

  • Assist ownership with employee relations matters and disciplinary documentation

  • Coordinate with CPA, workers compensation broker, PEO, and legal counsel as needed

• Office Operations

  • Oversee office systems, workflows, and documentation processes

  • Manage vendor relationships and office supply budgets

  • Oversee shop and field supply systems including PPE and consumables

  • Supervise and direct part-time Office Assistant

  • Maintain organized and efficient internal administrative processes

  • Provide oversight of administrative functions including accounts payable coordination, contractor licensing compliance, and insurance documentation, working closely with administrative staff

• Culture & Engagement

  • Support employee recognition initiatives (birthdays, safety raffles, merit rewards)

  • Help maintain a professional, organized, and positive workplace environment

Qualifications

• Minimum 5+ years of Office Manager experience (710 years preferred), with prior experience in a construction or contracting environment and familiarity with contractor licensing, insurance certificates, and project documentation strongly preferred

• Proven experience managing California construction payroll for 2575 employees

• Strong working knowledge of California labor laws including overtime, double time, and blended/weighted overtime, sick pay, and final pay requirements

• High School Diploma or GED required

• Associates or Bachelors degree in Business, HR, Accounting, or related field preferred

• Experience with QuickBooks, Microsoft Outlook, Teams, and related office systems

• Experience working with payroll providers and/or PEOs

• Strong organizational and systems-management skills

• Ability to handle confidential information with professionalism and discretion

• Experience supervising administrative staff

• Comfortable working in a family-owned business environment

• Bilingual English/Spanish highly preferred

Compensation & Benefits

• Pay: $40 $45 per hour

• Pay Type: Hourly (Non-Exempt)

• Weekly Pay Cycle

• Health & Wellness

  • Medical Insurance

  • Dental Insurance

  • Vision Insurance

  • Health Savings Account (HSA)

  • Life and Disability Insurance Options

• Financial & Career Growth

  • 401(k) Retirement Savings Program (no current employer match)

• Work-Life Balance

  • Paid Time Off

  • 40 Hours of Paid Sick Time per year in accordance with California law (eligible after 90 days)

  • MondayFriday Schedule

• Additional Perks

  • Employee Recognition Programs

  • Company Events

  • Stable, long-term leadership opportunity

Work Schedule

• Monday Friday

• Full-Time (40+ Hours per Week)

• In-office position

Work Location

• Onsite at West Coast Removal office (California)

• No remote option for this position

Office Environment

• West Coast Removal is a family-owned construction company with a casual, direct work environment. We value hard work, accountability, and teamwork. The office can be fast-paced with frequent interruptions typical of a busy construction company. Our office is pet-friendly, and dogs may occasionally be present.

Equal Employment Opportunity

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.