Assistant for Student Conduct Operations (Full-Time 12 months) at Ramapo College of New Jersey – Mahwah, New Jersey

ABOUT RAMAPO COLLEGE:

Ramapo College of New Jersey is the state’s premier public liberal arts college, where
students build the confidence, skills, and perspective to thrive in a changing world.
Located on a breathtaking 300-acre campus in the foothills of the Ramapo Mountains
and just a short trip from New York City, Ramapo blends the best of both worlds: natural
beauty, state-of-the-art facilities, and access to one of the world’s most dynamic job
markets.

With approximately 6,000 students, Ramapo offers a personalized, student-centered
experience defined by a 16:1 student–faculty ratio, small classes, and faculty who
mentor, challenge, and inspire. Students can explore over 40 undergraduate majors and
a growing portfolio of graduate programs in fields such as Business Administration,
Data Science, Nursing, Educational Leadership, Social Work, Special Education, and
the Doctor of Nursing Practice. Across every discipline, Ramapo emphasizes hands-on
learning through internships, co-ops, study abroad, faculty research, service projects,
and real-world experiences that prepare students for meaningful careers.

Our campus is home to cutting-edge academic spaces, including the Anisfield School of
Business, the Adler Center for Nursing Excellence, the Sharp Sustainability Education
Center, the Berrie Center for Performing and Visual Arts, the Les Paul Music Studio,
and the Peter P. Mercer Learning Commons. Ramapo’s award-winning residence halls
are consistently ranked among the best in New Jersey.

Nationally recognized for excellence and value, Ramapo is ranked #1 among New
Jersey public colleges by College Choice, named a Best Regional University North by
U.S. News & World Report, and celebrated by Kiplinger’s, Money Magazine, Colleges of
Distinction, and Victory Media’s Military Friendly rankings.

At Ramapo, students don’t just earn degrees; they discover their strengths, explore new
possibilities, and build the foundation for bold futures.

POSITION TYPE/EXPECTED HOURS OF WORK:

This is a full-time CWA position, and days of work and hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. Occasional evening and weekend work may be required as job duties demand. Note: Those non-faculty employees in the “NE” category of employment may have irregular or variable work hours. The compensatory time policy for NL employees below applies to “NE” employees up to 40 hours per week. Beyond 40 hours, the overtime policy for fixed workweek employees applies (i.e., rate of time and one-half in payment or compensatory time).

JOB SUMMARY

The Assistant for Student Conduct Operations is responsible for assisting the Director of Student Conduct. The position includes responsibilities as an administrative assistant, compiling and distributing all materials associated with campus disciplinary proceedings, maintaining the student conduct records, and distributing relevant lists to campus partners. The Assistant for Student Conduct Operations is a full-time, 12-month position in the Office of Student Conduct.

DUTIES

Acts as an Administrative Assistant to the Office of Student Conduct. Responsible for all correspondence for the department. Reserves meeting space, coordinates meetings, and provides input for improving service to students. Maintains a strict adherence to confidentiality.

Schedules all College Disciplinary Review Board Hearings. Responsible for independently preparing case files of a confidential nature for the disciplinary hearing applying the College’s Code of Conduct policy. Requires liaising with many college/internal and external agencies.

Maintains and updates lists of all College Disciplinary Review Board members. Arranges rooms, contacts volunteers, and coordinates all administrative processes involved with College Disciplinary Review Board hearings.

Schedules all College Disciplinary Hearings with approximately 8 Residence Life administrative hearing officers, and the hearings for the Director of Student Conduct. Works closely with the Residence Life administrative hearing officers in arranging their hearing schedules. Sends written notification (via Maxient) of disciplinary proceedings and outcomes to both students and appropriate staff in accordance with due process as set forth in the Code of Conduct.

Assists the Director with the oversight of student due process rights. Generate and analyze Maxient reports and notify the Director of approaching deadlines related to student discipline cases

Processes all Hearing Results Forms (findings), follow through with hearing officers, and distribute findings to students and colleagues (as needed) via Maxient.

Utilizes Maxient to maintain critical information, sanction tracking, and Clery report collection.

Compiles Clery Act related incident reports for the Director. Maintains current Checkpoint and On-Line Alcohol and Cannabis Education lists.

Maintains both active student discipline files and archives. Responsible for annual review of student files for the purpose of destruction.

Responsible for inputting disciplinary fines into the Banner Information System.

Responsible for placing and removing conduct related registrations holds on student accounts in the Banner Information System.

Maintains and distributes the college Restricted Access List and related correspondence for regular distribution.

Responsible for, with little supervision, reading, interpreting, and applying/acting upon department policy regarding disciplinary hearings and requests for local, county, and state agencies.

Independently manages local, State, and Federal background checks and release of information for students, former students, and alumni. Act as liaison to all other departments and offices on campus, seeking background information related to current students.

Prepares requisitions for supplies, services, and conference attendance by using Banner (in a timely manner). Monitors blanket orders, purchases supplies, orders print shop/letterhead/envelopes. Maintains compliance with purchasing rules and regulations.

Assists the core in distributing Public Safety reports (and all reports associated with an incident) to relevant core members with a need to know.

EXPERIENCE

REQUIREMENTS:

Four (4) years of professional position-related experience (Administrative/Secretarial/Clerical) OR Possession of a bachelor's degree from an accredited college or university.OR Possession of an associate's degree; and two (2) years of professional position-related experience.

NOTE:"Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.

EDUCATION:

Graduation from an accredited college with a Bachelor's degree.

NOTE: Applicants who do not possess the required education may substitute experience on a year-for-year basis. NOTE: Applicants who possess an Associate’s degree may substitute two (2) years of position-related experience for the remaining two(2) years of education.

ADDITIONAL

Must be able to work in a fast-paced environment, multi-task, and be well organized. Must be able to manage projects, reports, and assignments that involve sensitive materials that are highly confidential.

EEO Statement:

Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, strategic plans, degree and course offerings, community outreach programs, and other diversity programs. Ramapo’s commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.

Ramapo offers a comprehensive benefits package through the State of New Jersey to full-time employees including health care, dental, prescription drug plans, retirement, pension, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave.

To learn more details, visit our benefits page.

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